August 10, 2021, Minutes
Bethel Township Trustees
3333 Lake Road
5:00 p.m.
Welcome and pledge: Led by Trustee Don Minton
Prayer: Led by Trustee Nancy Brown
In Attendance: Trustees Don Minton, Nancy Brown and Dave Phares, Chief Jacob King, Deputy Nick Moody, and Township Coordinator Rhonda Ledford. Fiscal Officer Stacey McKenzie was on Vacation
Announcements:
Citizen comments open forum
Paul Cantrell 461 Rosewood would like to speak about a neighboring house and their vehicles. Mr. Cantrell did not show for the meeting.
Chad Cole of 450 Rosewood would like to speak to the trustees about his neighbor. Paul Cole stated he has complied with Clark County Community & Economic Development by adding gravel beside the road for his vehicles to park on, however that may leave them on the township easement. Some of these vehicles are unlicensed and may be inoperable Mr. Cole stated that he has no intensions of getting rid of any of his vehicles however he will move them over as far as he can off the township easement. We have informed Mr. Cole and Mr. Cantrell to contact an attorney as this is more of a civil case.
Citizen comments relating to agenda items:
21-08-10-01 Trustee Nancy Brown moves to accept the agenda. Second by Trustee Dave Phares. R/C: All ayes.
21-08-10-02 Trustee Don Minton moves to pay the bills, check numbers 65113 through 65147 and ACH deductions 887-2021 through 972-2021 in the amount of $ 58,648.30. Second by Trustee Dave Phares. R/C: All ayes.
21-08-10-03 Trustee Dave Phares moves to dispense with reading and accept the minutes from the regular meeting of July 27, 2021. Second by Trustee Nancy Brown. R/C: All ayes.
OLD BUSINESS
The resident of 851 Corvette Dr. is still living in her home. She was sleeping outside on a couch that was on her porch. Now the couch is in her front yard. Are there any updates?
Larry Shafer from the CCCHD would like to come out and talk with us if needed. He states his department had done all they can and now it is up to the Sheriff’s Department. Deputy Moody’s update is that the warrant for the resident is stamped “Summons’s Optional”. He states the jails are full and due to Covid the resident would probably not be booked into the jail. Deputy Moody stated he wish there was more he could do to help this resident due to her mental status. He stated he would speak with his supervisors.
NEW BUSINESS
Administrative
21-08-10-04 Trustee Nancy Brown moves to approve Rhonda Ledford to attend the OCEOA meeting on Thursday, August 19th, 2021. A portion of this seminar is “Addressing Nuisance Properties and Using the Court System” The cost is 65.00 for membership and meeting. Second by Trustee Dave Phares. R/C: All ayes.
2021 Legislative Reception
Thursday, October 7th, 5:30 PM to 7:00 PM
Springfield Country Club
We would like to invite all Federal, State, and local elected officials and their staffs to attend the 2021 Legislative Reception. This event is a unique opportunity that allows our members to network with their legislators in a casual setting with no formal “program.”
Please RSVP to Nancy Wintrow at: nwintrow@greaterspringfield.com.
Attending will be Trustees Nancy Brown, and Don Minton and Chief Jacob King.
In looking at options for the Broadband at the Medlake Lion’s Den, I spoke with Beth Freeman from the New Carlisle Public Library. One of the options she said she can help us with is providing “Hot Spots” for our Medlake Lion’s Den for children to go in and use the internet. She stated that each Hot Spot can allow 10 people to log onto the internet. She also stated that we can have families request books and they will deliver them to us, but we cannot have the children check them out of the building, but they could be there for them to use. No action was taken at this time
21-08-10-05 Trustee Don Minton moves to approve the resolution to accept the material terms of the One Ohio Subdivision Settlement Pursuant to the One Ohio Memorandum of Understanding and consistent with the terms of the July 21, 2021, National Opioid Settlement Agreement, and authorizing Trustee Nancy Brown to execute the participation agreement. Second by Trustee Dave Phares. R/C: All ayes.
21-08-10-06 Trustee Don Minton moves to enter a contract with Barnes Wildlife Control at the Medlake Lion’s Den for a cost is $6,750.87. This will include abatement and modifications to improve air quality to the building for safety concerns. Second by Trustee Dave Phares. R/C: All ayes.
21-08-10-07 Trustee Dave Phares moves to declare each of the following properties a separate nuisance to be abated:
Second by Trustee Nancy Brown. R/C: All ayes.
1660 Daleridge Dr. Tall grass, lots of vehicles
1005 Styer Dr. Wrecker with weeds growing out of tail gate. Yard full of debris.
I contacted Chris Leapley and he would like to be included in the “Meet the candidate” night hosted by Gateway Business Group. He asked that Nancy, Don, and Stacey pick the date and he will make it work for him. We will present Chris Leapley with the dates of September 9th or September 23rd.
Parks
Mrs. Janet Eubanks was laid to rest in Donnelsville Cemetery on August 6, 2021. May she Rest in Peace.
21-08-10-08 Trustee Don Minton moves to approve the estimate from NOS Outdoor Services to remove two Catalpa trees from the Donnelsville Cemetery. The trees are losing large limbs and causing the stones to raise and look uneven. The cost is $5000.00 if the road department can remove the stones in the area and $6500.00 if the stones remain in place. Second by Trustee Nancy Brown. R/C: All ayes. The approval was for the $6500.00 due to the dangers of our road department moving the headstones off the graves.
We did get a second estimate from C & S and theirs came in at $10,000.00. Both companies stated that these are dangerous trees, and they are very large. I do have pictures on my computer if you would like to view.
Fire
21-08-10-09 Trustee moves to approve the quote from Tactical Search Drones for the amount of $6,800.00. This purchase will be for a Autel Evo 2 Dual 640T RB drone. The drone is requested for the safety and security updates that our other drones do not offer. Second by Trustee Don Minton. R/C: All ayes
Chief King will give an update on Engine 51
Stats for July:
Auto accidents: 15 Good Intent: 29
Other fires: 0 EMS: 149
Structure fires: 1
Busiest day of the week for the month is Tuesday with Friday being in close second.
Busiest calls by hour is 19:00-19:59
Incidents per District/shift/month:
Station 51 = 176 and Station 54 = 18 Part time was 106 and PPC was 88
Mutual Aid: Bethel Miami received 6, gave 0
Huber Heights received 2, gave 2
Mad River Twp. Received 5, gave 4
New Carlisle. Received 14, gave 12
Pike Twp. Received 1, gave 1
Springfield Twp. Received 1, gave 0
None received or given by Springfield Fire, Fairborn, WPAFB FD, Butler Twp. Or Sugar Creek Twp.
Transports for July: Wright-Patt 1, V.A. 0, Kettering 0, Children’s 3, Huber ED 7, MV Berry 0, MV North 0 and Dayton-Springfield ED 8.
Road
Trustee ______ moves to approve the cost estimate from the Clark County Engineers office for the Bethel Township portion of Victory Road. The estimated cost is $106,086.30. Second by Trustee _____. R/C: No action was taken at this time due to the estimate will not be needed in next year.
Mike Allender took the 2006 Ford F-450 to Nugent’s Body Shop as the Trustees requested. Her are the details:
Nugent’s $3,332.00 (In township)
Todd Fisher’s Body & Collision $3,203.60 (Springfield Township)
(Difference in price is $116.40)
21-08-10-10 Trustee Don Minton moves to approve the quote from Nugent’s Body Shop for the repair to the 2006 Ford F-450 in the amount of $3,332.00. Second by Trustee Dave Phares. R/C: All ayes.
21-08-10-11 Trustee Nancy Brown moves to approve the then and now quote from NOS/Hoffman Outdoor Services in the amount of $750.00 to elevate the overhang from Park & Cedar, stopping at 146 Cedar. Second by Trustee Dave Phares. R/C: All ayes.
We were notified this week that the bids for the road salt have been approved. Clark County will be with American Rock Salt Co. LLC. And the cost is $62.54 per ton. (Last year was $69.16 per ton)
The road department has several veteran’s employee by Bethel Township. They have requested that they be allowed to take the flagpole from the side of the Fire state and install it at the township building and add a light on it. This has been ok’d through Jacob King for the flagpole.
The Trustees thought this was a good idea. Rhonda will make the road department aware that the light needs to be placed so that it does not obstruct the vision of drivers.
The road department telephone is out and has not been working for several days. Do we keep it or disconnect it? The whole department has cell phones and states they do not use the phone. Is there a legal or safety issue with this? No one is using Justin Legg’s old phone. Is it OK to have disconnected? Disconnect Justin’s old phone but keep the road depart phone for emergencies.
The new employees are on a deadline to obtain their CDL permits. Dave Phares will remind them that this is part of the requirements for their job and needs to be done ASAP.
Police
Trustee ______moves to approve Safe Fleet Law Enforcement to install a Focus H1-in- car system package #1 with two cameras, focus BWC and vehicle integration dock. (See attached quote.) The cost is $9,250.00. Deputy Moody stated that the cost will likely be a little cheaper as he does not need to go through the training class on how to operate the system. Second by Trustee ______. R/C: No action was taken at this time. We will revisit this as the funding becomes available.
Work Session:
21-08-10-12 Trustee Nancy Brown moves to set the work session for Tuesday, August 17, 2021, at 2:00 PM. Second by Trustee Dave Phares. R/C: All ayes.
This work session will be to discuss the Police Levy
21-08-10-13 Trustee Don Minton moves to adjourn the meeting at 8:02 PM. Second by Trustee Dave Phares. R/C: All ayes.
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Donald K. Minton, Chairperson
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David A. Phares, Vice-Chairperson
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Nancy K. Brown, Member
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Stacey L. McKenzie, Fiscal Officer