The Nov. 15 work session begins at 1:00, with a Special Session following at 1:30 to discuss options to keep a township deputy following failure of the police levy. The trustees will Meet at 12:30 that day with road department members for employment reviews. All meetings are in the Meeting Room of Station 51, 3333 Lake Rd.
Tag: Meetings
November 9, 2021 Meeting
Bethel Township Trustees 3333 Lake Road 6:00 p.m.
Welcome and pledge: Led by Trustee Don Minton
Prayer: Led by Trustee Nancy Brown
In Attendance: Trustees Don Minton, Dave Phares and Nancy Brown, Fiscal Officer Stacey McKenzie, Deputy Nick Moody, Township Coordinator Rhonda Ledford
Announcements: Trustee Don Minton said a word of thanks to all Veterans as we are approaching Veterans Day.
Citizen comments relating to agenda items:
21-11-09-01 Trustee Don Minton moves to accept the agenda. Second by Trustee Nancy Brown. R/C: All ayes.
21-11-09-02 Trustee Dave Phares moves to pay the bills, check numbers 65374 through 65414 and ACH payments 1232-2021 through 1341-2021 in the amount of $ 91,079.30. Second by Trustee Nancy Brown. R/C: All ayes.
21-11-09-03 Trustee Nancy Brown moves to dispense with reading and accept the minutes from the regular meeting of October 26, 2021. Second by Trustee Don Minton. R/C: All ayes.
NEW BUSINESS
Administrative
21-11-09-04 Trustee Nancy Brown moves to declare each of the following properties a separate nuisance to be abated. Second by Trustee Dave Phares. R/C: All ayes.
424 Sycamore Rd. Six cars all over the street. Complaints of being unable to pass and having to drive in people’s yards.
464 Sycamore Rd. Rental property that is not taken care of. Dogs left in house with no one living there. Humane society has been contacted to investigate.
The new owner of 10816 Lower Valley Pike states that he is having a hard time pulling out of his driveway due to the trees located at 10790 Lower Valley Pike. He stated that the resident that lives there will not allow him to trim the trees back and has even called the Sheriff on him.
Can we help? Trustee Dave Phares said he will contact the engineer’s office for help in this matter since this is a county road.
Four more lots in the Donnelsville Cemetery have been sold. FYI, a price list of surrounding cemeteries is attached for you to see and compare prices of Donnelsville VS other cemeteries. (Donnelsville $300 per grave; New Carlisle $600 per grave; Medway Cemetery $650 for one or $600 each if bought two or more; Glen Haven Memorial Park $1,895.)
Trustee Don Minton stated we will look at this at the beginning of the new year.
Thursday, December 9, 2021, at the Hollenbeck Bayley Creative Arts and Conference Center, 275 South Limestone Road, Springfield, Ohio.
Social hour will begin at 6 p.m. with dinner being served at 6:30 p.m.
The dinner cost for each current Township Trustee and Fiscal Officer will be paid by the County Engineer. You may bring a guest if you so desire, although at your own expense of $25 per person. Reservations must be made by November 24, 2021
Please sign up if you are attending. Those attending will be Don Minton, Dave Phares & wife, Nancy Brown and husband, Stacey McKenzie and husband and Rhonda Ledford
21-11-09-05 Trustee Dave Phares moves to approve Dell’s extended service warranty for the PowerEdge R440 upgrades and extensions that is set to expire on Nov.1, 2021 The cost is $1,406.58. The new contract will expire 10/21/2023. Each Trustee and the fiscal officer are provided a copy. Second by Trustee Nancy Brown. R/C: All ayes.
2021 Township Officials Training in Delaware County is Saturday, December 4, 2021. The time is 7:30 am to 12:30 PM. It is open to all township officials.
21-11-09-06 Trustee Dave Phares moves to approve the hiring of Angel Stastny for the cleaning job at both Community Centers pending the outcome of her pre-employment tests. The pay rate is $13.00 per hour. Second by Trustee Nancy Brown. R/C: All ayes.
Clark County Community Development would like to know if we would be interested in going in with the Land Bank and paying to demolish the building on the corner of Lake Rd. and Cedar. The cost is approx. $26,000.00. This includes the removal of trash and tires before the demolition. More discussion will be needed to make this decision.
Fire
21-11-09-07 Trustee Don Minton moves to approve the Request to purchase of 2 V18-BL-SP Supervac fan $4,845.00 each total $9,690.00 from All American Fire equipment. These are battery powered fans with batteries and chargers and will replace current electric and battery powered fans. We took generators off E-54 and the New Rescue which saved us 52,000 in initial costs plus the maintenance costs. (I believe this savings is worth the costs of the fan states Chief Jacob King). Second by Trustee Dave Phares. R/C: All ayes.
21-11-09-08 Trustee Nancy Brown moves to approve the request to purchase 4” Storz w/ Cap Revolution Intake Valve (Swivel Elbow Inlet) At a cost of $1726.50 each. Requesting 3 of these for a total cost of 5,179.50. Second by Trustee Don Minton. R/C: All ayes.
21-11-09-09 Trustee Dave Phares moves to approve a then and now for Door’s Galore in the amount of $5,757.00 for the service call to install trim and wrap the entire (8) jams of overhead doors at the fire station. Second by trustee Don Minton. R/C: All ayes.
Road
21-11-09-10 Trustee Dave Phares moves to approve a then and now to pay for four catch basins already installed at a total cost of $6,400.00., and to contract with Glenn Lewis Construction for the replacement of four more catch basins in the Park Layne area. The cost of each basin is not to exceed $1,800.00. This will be weather permitting. Second by Trustee Don Minton. R/C: All ayes.
21-11-09-11 Trustee Don Minton moves to approve payment to the Clark County Engineers $2,232.80 for the purchase of pipe and bands for ditch work on Lammes Lane. Second by Trustee Nancy Brown. R/C: All ayes.
21-11-09-12 Trustee Nancy Brown moves to certified ODOT milage for 2021 as 58.198. Verification is due by November 24, 2021. Second by Trustee Dave Phares. R/C: All ayes.
Set a meeting for a performance review of road employees. A performance review will be held on Tuesday, November 16, 2021, at 12:30 pm. The road department has been notified.
Police
Discussion on the future policy levy.
Checking into all options for availability of funding and resources to keep our deputy. We will be researching COPS Grants.
Work Session:
21-11-09-13 Trustee Don Minton moves to set the work session for Tuesday, November 16, 2021, at 12:30 PM for performance review for the road department new hires. Township trustees will meet at 1:00 to discuss the reviews. Second by Trustee Second by Trustee Dave Phares. R/C: All ayes.
21-11-09-14 Trustee Nancy Brown moves to set a special session on November 16, 2021, at 1:30 to discuss the police levy and hiring of an attorney for advice on expenditures from the ARP Funds. Second by Trustee Don Minton. R/C: All ayes.
21-11-09-15 Trustee Nancy Brown moves to approve the recommendation of the Clark County Engineers to submit a grant application for funding to resurface Lammes Lane at the cost of $200,000.00. Second by Trustee Dave Phares. R/C: All ayes.
Citizen comments open forum
Those in attendance of the meeting were as follows:
Nick Reichert, Heather Chappell, Sam George, Kevin Becker, Bill Lindsey, and Ray Nelson.
Citizen Nick Reichart Thanked the Bethel Township Road Dept. for doing a great job on the work that was performed on Lammes Lane. He also asked if some gravel could be added to keep the ditch line from washing away during the rainy season.
21-11-09-16 Trustee Don Minton moves to adjourn the meeting at 7:46 PM Second by Trustee Nancy Brown. R/C: All ayes.
_________________________________
October 26, 2021 Minutes
Bethel Township Trustees
3333 Lake Road
6:00 p.m.
Welcome and pledge: Led by Trustee Don Minton
Prayer: Led by Chief Jacob King
In Attendance: Trustees Don Minton & Dave Phares, Fiscal officer Stacey McKenzie, Chief King.
Announcements:
Citizen comments relating to agenda items:
21-10-26-01 Trustee Don Minton moves to accept the agenda. Second by Trustee Dave Phares. R/C: All ayes.
21-10-26-02 Trustee Dave Phares moves to pay the bills, check numbers 65345 through 65386 and ACH deductions 1105-2021 through 1231-2021 in the amount of $37,518.45 Second by Trustee Don Minton. R/C: All ayes.
21-10-26-03 Trustee Don Minton moves to dispense with reading and accept the minutes from the regular meeting of October 12, 2021. Second by Trustee Dave Phares. R/C: All ayes
OLD BUSINESS
NEW BUSINESS
Administrative
Information was sent to each of the Trustees about the lodging tax.
There will be a viewing and public hearing for the proposed public road vacation known as Pawneee Drive located in Arrowhead Acres Subdivision filed by James Morgan in Bethel Township on Wednesday, November 2, 2021 @ 10:00 am. At the Springview Government Center.
Fire
Road
21-10-26-04 Trustee Don Minton moves to approve the retirement of John Michael Allender effective October 31, 2021, from the Bethel Township Road Department and thank him for his 30 years of service. Second by Trustee Dave Phares. R/C: All ayes. Filed in Mike’s folder
We still need the road department men to complete their CDL license.
21-10-26-05 Trustee Dave Phares moves to accept a then and now bid from C&S Tree Service for $2,250.00 to remove tree that has fallen over Island Dr. Second by Trustee Don Minton. R/C: All ayes
Police
Work Session:
Trustee __ moves to set the work/special session for _______________ at __________
Second by Trustee __ R/C: None scheduled
Citizen comments open forum
21-10-26-06 Trustee Don Minton moves to go into executive session at 7:01pm. Executive session ends at 7:17PM. Second by Trustee Dave Phares. R/C: All ayes.
21-10-26-07 Trustee Dave Phares moves to adjourn the meeting at 7:17pm Second by Trustee Dave Phares. R/C: All ayes
2021 Oct 12
October 12, 2021, Minutes
Bethel Township Trustees
3333 Lake Road
6:00 p.m.
Welcome and pledge: Led by Trustee Don Minton
Prayer: Led by Township Coordinator Rhonda Ledford
In Attendance: Trustees Don Minton and Dave Phares, Fiscal Officer Stacey McKenzie, Chief Jacob King and Township Coordinator Rhonda Ledford. Trustee Nancy Brown was on vacation.
Announcements:
Citizen comments relating to agenda items:
21-10-12-01 Trustee Don Minton moves to accept the agenda. Second by Trustee Dave Phares. R/C: All ayes.
21-10-12-02 Trustee Dave Phares moves to pay the bills, check numbers 65272 through 65344 and ACH deductions 1114-2021 through 1203-2021 in the amount of $417,435.68. Second by Trustee Don Minton. R/C: All ayes.
21-10-12-03 Trustee Don Minton moves to dispense with reading and accept the minutes from the regular meeting of September 28, 2021. Second by Trustee Dave Phares. R/C: All ayes.
OLD BUSINESS
Administrative
21-10-12-04 Trustee Dave Phares moves to pass a resolution to accept the 2nd Amended Certificate of Estimated Resources from the Clark County Auditor that included the funds received from the ARP. Second by Trustee Don Minton. R/C: All ayes.
NEW BUSINESS
Administrative
21-10-12-05 Trustee Don Minton moves to accept the letter of resignation from Heath Jones. His last day will be October 31, 2021. Second by trustee Dave Phares. R/C: All ayes.
FROM CHERYL SIGLER, OTA:
I have confirmed November 4th at 6:30 with Andrew Pickering. I told him to expect
questions regarding ARP funds. I know that not every question will be fully answered
at this meeting, but we need to start somewhere. I just wanted to make sure all the
Trustees are informed (as not everyone replies to my request) and any of you that
are unsure what you can spend the ARP funds on, I would suggest everyone watch
the webinar that can be found on the OTA website (as mentioned in my email) and
list your questions thereafter. Fiscal Officer Stacey McKenzie will attend.
I hope everyone has been able to review The Greentree Group quote so
we can also discuss this option from the County Commissioners.
We have had two burials this past week. One was Benjamin Watts and the other was Matthew Henry. The Watts family came in to express their appreciation of how the funeral was handled by our road department men.
Just a reminder: The meeting to talk about the levies will be held here at the township building on October 19, 2021, at 7:00 pm.
Fire: Chief King reports that the new fire engine is coming along well and should be available to us in March 2022. He also reported that Engine 51 is waiting on a water tank.
Road Trustee Dave Phares is working on getting bids for the catch basins
Police
Work Session:
21-10-12-06 Trustee Don Minton moves to set the work session for Tuesday, October 19, 2021, at 6:00 PM. Second by Trustee Dave Phares. R/C: All ayes.
Citizen comments open forum:
Reed Romaine of 5 Schauer Circle, Medway, OH. attended the meeting. He is concerned about the Fairborn Sand & Gravel site on Lower Valley Pike. He stated he feels the company may be phasing out their operations and leaving Bethel Township with a clean up bill. Trustee Dave Phares reported that the ODNR is over this operation and Mr. Romaine should contact them about his concerns.
21-10-12-07 Trustee Don Minton moves to adjourn the meeting at 6:43 pm Second by Trustee Dave Phares. R/C: All ayes.
________________________________
Donald K. Minton, Chairperson
_________________________________
David A. Phares, Vice-Chairperson
________________________________
Nancy K. Brown, Member
________________________________
Stacey L. McKenzie, Fiscal Officer
2021 Sep 28
September 28, 2021, Minutes
Bethel Township Trustees
3333 Lake Road
5:00 p.m.
Welcome and pledge: Led by Trustee Don Minton
Prayer: Led by Trustee Nancy Brown
In Attendance: Trustees Don Minton and Nancy Brown, Chief Jacob King, Fiscal Officer Stacey McKenzie and Township Coordinator Rhonda Ledford. Trustee Dave Phares was out on a medical issue.
Announcements:
Citizen comments relating to agenda items:
Citizen comments open forum:
Bethel Township resident Brian Still of 4909 Alpha Rd spoke about a conflict with his neighbor at 4910 Alpha Rd. Mr. Still claims that his neighbor blocks his access to his driveway and has two trailers parked on the township easement which causes him not to be able to gain access to his parking with out complications. Mr. Still provided photo’s
Bethel Township residents Pam & Michael Dyer of 4910 Alpha Rd was in attendance and claims that Mr. Still has too much traffic coming in and out of the area. Mr. Dyer claims that he has always parked his trailers on township property and that he maintains the property free of grass and overgrowth.
Bethel Township trustees thanked both families for coming and stated they would take their complaints into consideration and decide on the best way to handle the situation.
Mr. John Muncy attended the meeting. He is opposed to the Bethel Township Police Levy that will be on the ballot on November2, 2021. He stated he is a farmer and can not recoup this expense. The trustees and Chief King spoke about the importance of the levy and for the township to provide a safe community for Bethel Townships residents.
21-09-28-01 Trustee Don Minton moves to accept the agenda. Second by Trustee Nancy Brown. R/C: All ayes.
21-09-28-02 Trustee Nancy Brown moves to pay the bills, check numbers 65244 through 65271 and ACH deductions 1087-2021 through 1113-2021 in the amount of $51,565.18. Second by Trustee Don Minton. R/C: All ayes.
21-09-28-03 Trustee Don Minton moves to dispense with reading and accept the minutes from the regular meeting of September 14, 2021. Second by Trustee Nancy Brown. R/C: All ayes.
NEW BUSINESS
Administrative
Trustee __ moves to declare each of the following properties a separate nuisance to be abated:
Second by Trustee __ R/C. No nuisance properties this week.
21-09-28-04 Trustee Nancy Brown moves to approve the renewal of the liquor permit for Chumma Chumma LLC. DBA Richies Cornter Stop located at 10846 Lower Valley Pike. Medway, OH. 45341 as issued by the Ohio Division of Liquor Control. Second by Trustee Don Minton. R/C: All ayes.
21-09-28-05 Trustee Don Minton moves to approve Bethel Township Fiscal Officer Stacey McKenzie to reimburse the township employees for the purchase of Covid test. The cost was $23.99 each. Second by Trustee Nancy Brown. R/C: All ayes.
21-09-28-06 Trustee Nancy Brown move to approve Bethel Township to pay for the Class B test for Daniel Keeton at the cost of 31.25. Second by Trustee Don Minton. R/C: All ayes.
21-09-28-07 Trustee Don Minton moves to follow the City of New Carlisle in setting Saturday, October 30, 2021, as Trick or Treat night in Bethel Township, Clark County. The hours will be 6:00 pm to 8:00 pm. Second by Trustee Nancy Brown. R/C: All ayes.
21-09-28-08 Trustee Nancy Brown moves to approve three extra deputies for the night of October 30, 2021, during the hours of Trick or Treat in Bethel Township, Clark County. Second by Trustee Don Minton. R/C: All ayes. Deputy Nick Moody will choose Deputies.
21-09-28-09 Trustee Don Minton moves to change the time from our board meetings from 5:00 to 6:00 PM. on the 2nd and 4th Tuesday of each month. Second by Trustee Nancy Brown. R/C: All ayes.
Fire
Update on Website? Working on final design and we will have to set up where rentals of the Lions Den can be done online.
We are at 1678 Runs and three Drone calls.
Safe Exchange for the outside of the Trustees Offices is being installed now. They will install one at Donnelsville Station #51 too.
Road
21-09-28-10 Trustee Nancy Brown approved Ellen Burton of 489 Grove St. to hold their annual Halloween party on Saturday, October 30, 2021, during Trick or Treat. The township will provide barricades for the event. Second by Trustee Don Minton. R/C: All ayes.
Police: The cruiser will be delivered as soon as the chip for the fuel pump is installed. Fiscal Officer Stacey McKenzie will work on the final details of the financing.
Work Session:
21-09-28-11 Trustee Don Minton moves to set the work session for October 5, 2021 @ 1:00 PM for Nuisance complaints. Second by Trustee Nancy Brown R/C: All ayes.
Meet the Candidates Night will be Tuesday October 5, 2021 @ 6:30 PM. at Tecumseh High School.
We will hold a Community Informational Meeting on Tuesday, October 19, 2021, from 7:00 to 8:00 at the Bethel Township building for anyone who has questions about the levies.
The Highway Hikers Toy Run will be held on Sunday, October 17, 2021 @1:00 PM.
21-09-28-12 Trustee Don Minton moves to adjourn the meeting at 6:55 PM Second by Trustee Nancy Brown. R/C: All ayes.
________________________________
Donald K. Minton, Chairperson
_______________________________
David A. Phares, Vice Chairperson
______________________________
Nancy K. Brown, Member
_______________________________
Stacey L. McKenzie, Fiscal Officer
2021 Sep 14
September 14, 2021 Minutes
Bethel Township Trustees
3333 Lake Road
5:00 p.m.
Welcome and pledge: Led by trustee Don Minton
Prayer: Led by Trustee Nancy Brown
In Attendance: Trustees Don Minton, Dave Phares and Nancy Brown, Fiscal Office Stacey McKenzie, Chief Jacob King and Township Coordinator Rhonda Ledford
Announcements:
Citizen comments relating to agenda items:
Citizen comments open forum:
Arthur Applegate who resides at 779 King Rd. spoke about the rental house located at 524 Winchester. Debris in yard and now several cars parked in the yard. There is also a camper in the driveway with people living in it.
21-09-14-01 Trustee Don Minton moves to accept the agenda. Second by Trustee Nancy Brown. R/C: All ayes.
21-09-14-02 Trustee Nancy Brown moves to pay the bills, check numbers 65189 through 65242 and ACH deductions 998-2021 through 1086-2021 in the total amount of $ 83,073.82. Second by Trustee Dave Phares. R/C: All ayes.
21-09-14-03 Trustee Don Minton moves to dispense with reading and accept the minutes from the regular meeting of August 24, 2021. Second by Trustee Dave Phares. R/C: All ayes.
Police
NEW BUSINESS
Administrative
21-09-14-04 Trustee Dave Phares moves to approve a then and now invoice from MD Lewis Painting to install new downspouts on the building at Raynor Park and the Bethel Township Community Center. The cost is $700.00. Second by Trustee Nancy Brown. R/C: All ayes.
21-09-14-05 Trustee Nancy Brown moves to approve a resolution to pass the 2022 “Original Certificate of Estimated Resources” from the county auditor and accepting the amounts and rates as determined by the Budget Commission. Second by Trustee Don Minton. R/C: All ayes.
Fiscal Officer Stacey McKenzie stated each Trustee has a copy and this report does not include any ARP funding.
21-09-14-06 Trustee Dave Phares moves to approve MD. Painting to spray paint the three picnic tables at Raynor Park for $150.00. Bethel Township will be responsible for the paint purchase. Second by Trustee Don Minton. R/C: All ayes.
The Clark County Township Association Quarterly meeting is Thursday, September 23, 2021, sat 6:00 PM at Windy Knoll Derby Banquet Facility. How many should I make a reservation for? Reservations needed for Don Minton, Dave Phares, Nancy & Bud Brown, and Rhonda Ledford. Stacey McKenzie unsure.
Gateway Business Group will be hosting the Meet Your Candidates on Sept. 22, 2021, at the Bethel Township Community Center. Hours are 6-8PM.
21-09-14-07 Trustee Nancy Brown moves to declare each of the following properties a separate nuisance to be abated: Second by Trustee Don Minton. R/C: All ayes.
815 Edgewick. Two antique cars that have been parked on the street for so long that the asphalt has caved in. Flat tires on vehicles.
851 Cliffside. Empty rental house. Tall grass, debris all over yard. Pool in yard that is not taken care of.
539 Winchester. Front yard is mowed however the back yard has extremely tall grass and debris
364 Winchester. Cars parked on corner of Grove with expired tags.
331 Winchester. Tall grass and debris all over the yard.
524 Winchester. Tall grass, debris in yard, old pool and trampoline that is not in use. Rental property.
411 Winchester. Rental house. Junk vehicle parked on side of house. Tall grass, debris.
1308 Styer. Junk vehicle parked in yard that has been there for over a year. Tall grass. Sidewalk unpassable due to brush growing in the fence line.
218 Sycamore. Rental property. No trash service. Burning their trash & neighbors are complaining of the smell and the embers.
1111 Styer. Rental property. Debris in yard. Large swimming pool with green water.
50 Andrews Lane. Tall grass
82 Andrews Lane, Tall grass
Fire
21-09-14-08 Trustee Dave Phares moves to approve Cody King to attend a Fire Inspection course in October. Following are the associated costs. Second by trustee Don Minton.
R/C: All ayes.
Hotel-$384 aprox.
Class- $565
Books-$112.50H
Meals- 4 Days-not sure what the daily average is….
Mileage- 232miles round trip
21-09-14-09 Trustee Nancy Brown moves to approve a then and now purchase for the Bethel Township Fire Department. Six (6) PAPR system kits, full hood, belt mount PPE equipment needed due to the current Covid situation. The cost is $1,602.16 each. The total will be $9,612.96. Second by Trustee Dave Phares. R/C: All ayes. Fiscal Officer Stacey McKenzie has already paid this invoice, but the money will be reallocated from the ARP Funding account.
21-09-14-10 Trustee Don Minton moves to approve Larry Trusty to the Part Time Program. He will be PPC/PT. Second by Trustee Dave Phares. R/C: All ayes.
21-09-14-11 Trustee Nancy Brown moves to approve the hiring of Gabriel Rowley and Daniel Fairchild. Rowley is a FF II and EMT. Daniel Fairchild has no certificates but is a township resident. Second by Trustee Dave Phares. R/C: All ayes.
21-09-14-12 Trustee Don Minton moves to approve Ed’s Heating & Cooling to install I-Wave R air purifier 5-Ton capacity at Station #51 & 54. The cost is $2,085.00 Second by Trustee Nancy Brown. R/C: All ayes This is to be paid for from the ARP Funding
Chief Jacob king reported that the previously approved camera system will be install on September 23, 24 and 25th. The HVAC system for station 51 will be installed on September 15, 2021
Road
21-09-14-13 Trustee Dave Phares moves to approve Ken’s Tree Service to remove the dead tree on Queen Rd and the dead branch that hangs over queen Rd. The cost is $600.00 for the tree and $100.00 for the branch They will take the wood away. Second by Trustee Nancy Brown. R/C: All ayes.
Aspen Rd. Discussion. Citizens have reported that they ride their bikes through this opening to gain access to the lakes in the evening. Now they can no longer do this. The concern was also made at a previous meeting by Chief King that if there is an accident on Gerlaugh Road, it could cost valuable time for the engines and paramedics responding to a call. Chief King states opening Aspen Rd. could solve this problem.
Golf Carts discussion. Trustee Nancy Brown presented the letter from Attorney Andrew Pickering that Monroe Township has approved Golf Carts with certain stipulations. The City of New Carlisle and the Village of Enon has reported that they have had no problems with the residents using Golf Carts. This will be discussed at a future meeting.
Police
Work Session:
21-09-14-14 Trustee Don Minton moves to set the special session for Nuisance on Tuesday, September 21, 2021 @ 3:00PM. Second by Trustee Nancy Brown. R/C: All ayes.
21-09-14-15 Trustee Dave Phares moves to adjourn the meeting at 6:27 PM.
Second by Trustee Nancy Brown. R/C: All ayes.
__________________________________
Donald K. Minton, Chairperson
__________________________________
David A. Phares, Vice Chairperson
__________________________________
Nancy K. Brown, Member
__________________________________
Stacey L. McKenzie, Fiscal Officer
2021 Aug 24
August 24, 2021, Minutes
Bethel Township Trustees
3333 Lake Road
5:00 p.m.
Welcome and pledge: Led by Trustee Don Minton
Prayer: Led by Trustee Nancy Brown
In Attendance: Trustees Don Minton, Nancy Brown and Dave Phares, Fiscal Officer Stacey McKenzie, Chief Jacob King, Deputy Nick Moody, and Township Coordinator Rhonda Ledford
Announcements:
Citizen comments relating to agenda items:
Citizen comments open forum:
Mr. Boling stopped by the office and would like an update on Schiller Rd.
Trustee Don Minton and Dave Phares stated they will contact Robert McClure and have him come out and explain the accident and what they expect done with the area.
Mr. Northrop is concerned about the closure of the Aspen Rd in Crystal Lake into Park Layne.
Mr. Northrop attended the meeting. He has a vehicle and can walk on his own. He would like the dead end opened back up so that he can ride a wheelchair when needed. The Trustees stated that they will take all his information into consideration.
21-08-24-01 Trustee Dave Phares moves to accept the agenda. Second by Trustee Nancy Brown. R/C: All ayes.
21-08-24-02 Trustee Don Minton moves to pay the bills, check numbers 65131 through 65188 and ACH deductions 974-2021 through 992-2021in the amount of $ 62,735.57. Second by Trustee Nancy Brown. R/C: All ayes.
21-08-24-03 Trustee Nancy Brown moves to dispense with reading and accept the minutes from the regular meeting of August 10, 2021. Second by Trustee Dave Phares. R/C: All ayes
OLD BUSINESS
The date for the “Meet the Candidate” night hosted by Gateway Business Group can not be September 23, 2021, because that is the same night as the fall OTA meeting. Can we move it to Wednesday, September 22, 2021? Wednesday, September 22, 2021, was a good date for all.
NEW BUSINESS
Administrative
Rhonda Ledford Township Coordinator attend the OCEOA on Thursday, August 19, 2021. I wanted to Thank the Trustee’s of Bethel Township for sending me. There was a lot of helpful information distributed at this meeting.
The Joint Board Meeting will be held August 30, 2021, at 6:30PM at Tecumseh High School. Is there anything we would like added to their agenda?
21-08-24-04 Trustee Don Minton approves Bethel Township’s Fiscal Officer Stacey McKenzie to sign for loan documents for the 2021 police cruiser through WesBanco in the amount of $52,147.70. Second by Trustee Dave Phares. R/C:
Fire
Updates on the Bethel Township Fire Levy? Jacob king reported the levy is on the ballot.
21-08-24-05 Trustee Nancy Brown moves to approve the Bethel Township Fire Department to replace the HVAC system in Station #51. The system is no longer working. Chief King has requested three (3) quotes to which he was given the authority to accept the lowest/best bid. Second by Trustee Don Minton. R/C: All ayes.
Discussion on new rescue. Chief King reported it should be ready in March. Chief King will send the invoice to Fiscal Office Stacey McKenzie so she can issue a P.O.
Update Engine 51. Chief King reported it is still several weeks out, but the only expense should be for the new motor which will be $3,800.00.
21-08-24-06 Trustee Nancy Brown approves Eric Humbert and Abigail Brown to attend Clark State College for Paramedic school. They must commit to work for Bethel Township for a two-year period or they will be required to re-pay the township at a pro-rated rate. Second by Trustee Dave Phares. R/C: All ayes.
Chief King reported that Pike Township is dealing with staffing problems and does not staff from 12:00 AM to 06:00 AM.
Chief King requested all stats form Clark County so that we can have the information for our police levy.
Road
Trustee ______moves to approve the bid from NOS Outdoor Services to remove uprooted tree on Queen Rd. for $675.00 and remove low limb branches of a Silver Maple growing over the road for $150.00. The total quote is $825.00. Second by Trustee _____. R/C:
No action was taken. Trustees requested more quotes
Trustee _____moves to approve the bid from NOS Outdoor Services to remove Multi stem Hackberry tree at the Firehouse (One by Lake Rd causing visibility problems), Elevate both sides of Aspen Rd. to the dead end and remove six (6) Ash tress and one (1) Hackberry tree. The quote is $7,250.00. Second by Trustee _____. R/C:
No action was taken. Trustees requested more quotes.
| ODOT Township Stimulus Program |
| The Township Stimulus Program is a one-time program providing funding to townships for sidewalk, roadway, and culvert (less than 10 feet) projects located within township limits. The total funding available to this program is $8 million and a funding limit of $250,000 per project has been established. ODOT will provide 100% of eligible costs for all phases of the project, up to the specified project funding limit. More information on this program will be forthcoming with the application period opening on August 1. Visit Township Stimulus Program | Ohio Department of Transportation or contact Nichole Lawhorn at Nichole.Lawhorn@dot.ohio.gov for additional information.DEADLINE IS November 12, 2021 |
Updates on Old Dominion Trucking Terminal? The Trustees believe there is still no Clark County Utilities being run to this area and have no been informed of any new JEDD updates.
Updates on Marathon Station at 235 & 40?
Updates on Road Grants?
Parks
Bethel Township has obtained a quote from Meade’s Paving for the asphalt overlay and to strip the basketball court at Raynor Park. The quote is $25,000.00. This will be submitted to Bethel Township’s legal authority for clarification on the coverage of payment to be paid for by the American Rescue Plan Funding.
Bethel Township has obtained a quote from Penchura LLC. To replace the swings, the bearing hardware, labor, and the engineered wood fiber mulch at Raynor Park. The total cost is $12,132.72. This will be submitted to Bethel Townships legal authority for clarification on the coverage of payment to be paid for by the American Rescue Plan Funding. Trustees agreed to get quotes from Penchura for the Donnelsville Park before submitting to our legal authority for confirmation that these expenditures will be covered under the ARP.
21-08-24-07 Trustee Dave Phares moves to approve Seth Harrison to use the Donnelsville baseball diamonds for practice of the girls’ softball league that he coaches. He would like the use of it from August through October. He will maintain the fields while his team practices there. There will be no need for the use of the concession stand as this is just practice. He states that he carries all the proper insurance. Second by Trustee Nancy Brown. R/C: All ayes.
This approval is pending insurance papers being submitted to Bethel Township.
21-08-24-08 Trustee Don Minton moves to approve the rental on the Medlake Lion’s Den to be increased to $ 400.00 per day form the current price of $300.00 and the deposit to be increased to $ 200.00 a day from the current price of $100.00 a day starting August 24, 2021. Second by Trustee Dave Phares. R/C: All ayes.
21-08-24-09 Trustee Nancy Brown moves to approve the rental on the Donnelsville Lion’s Den to be increase to $250.00 per day from the current price of $150.00 and the deposit to be increased to $ 200.00 a day from the current $100.00 starting August 24, 2021. Second by Trustee Dave Phares. R/C: All ayes.
21-08-24-10 Trustee Dave Pharesmoves to amend the resolution 21-07-13-18 which states that a $700.00 limit was approved for paint for the Medlake Lions Den and the building at Raynor Park. The actual amount spend was $1,996.73. Second by Trustee Nancy Brown. R/C: All ayes.
Police
Rhonda Ledford, Treasurer has taken the paperwork to the Clark County Board of Elections and has applied for the EIN number for the Bethel Twp. Levy Committee through the IRS to which we have received. A checking account was opened through WesBanco (Enon) in the name of Bethel Twp. Levy Committee on Saturday, August 21, 2021. The balance is $100.00 with no expenditures.
Updates on the purchase of cameras for Deputy? This purchase is on hold until money becomes available.
Decide if we want the kids from the Raynor park criminal damaging case charged or help repaint. The Trustees decided to have the 14-year-old paint the flooring on a Saturday with adult supervision from Bethel Township Road Department and the court system not being involved.
Executive Session:
21-08-24-11 Trustee Nancy Brown moves to go into executive session @ 7:26 pm. to discuss the hiring a part time assistant fiscal officer. Return to regular session @ 7:33 pm. Second by Trustee Dave Phares. R/C: All ayes.
21-08-24-12 Trustee Don Minton moves to approves Stacey McKenzie, Fiscal Officer to hire Debbie Watson for the part time assistant fiscal officer for Bethel Township at the pay rate of $18.00 per hour. Second by Trustee Nancy Brown. R/C: All ayes
Work Session:
21-08-24-13 Trustee Dave Phares moves to set the work session for Tuesday, August 31, 2021 @ 2:00 pm. Second by Trustee Dave Phares. R/C: All ayes.
21-08-24-14 Trustee Dave Phares moves to adjourn the meeting at7:46 pm. Second by Trustee Nancy Brown. R/C: All ayes.
__________________________________
Donald K. Minton, Chairperson
__________________________________
David A. Phares, Vice Chairperson
__________________________________
Nancy K, Brown, Member
__________________________________
Stacey L. McKenzie, Fiscal Officer
2021 Aug 10
August 10, 2021, Minutes
Bethel Township Trustees
3333 Lake Road
5:00 p.m.
Welcome and pledge: Led by Trustee Don Minton
Prayer: Led by Trustee Nancy Brown
In Attendance: Trustees Don Minton, Nancy Brown and Dave Phares, Chief Jacob King, Deputy Nick Moody, and Township Coordinator Rhonda Ledford. Fiscal Officer Stacey McKenzie was on Vacation
Announcements:
Citizen comments open forum
Paul Cantrell 461 Rosewood would like to speak about a neighboring house and their vehicles. Mr. Cantrell did not show for the meeting.
Chad Cole of 450 Rosewood would like to speak to the trustees about his neighbor. Paul Cole stated he has complied with Clark County Community & Economic Development by adding gravel beside the road for his vehicles to park on, however that may leave them on the township easement. Some of these vehicles are unlicensed and may be inoperable Mr. Cole stated that he has no intensions of getting rid of any of his vehicles however he will move them over as far as he can off the township easement. We have informed Mr. Cole and Mr. Cantrell to contact an attorney as this is more of a civil case.
Citizen comments relating to agenda items:
21-08-10-01 Trustee Nancy Brown moves to accept the agenda. Second by Trustee Dave Phares. R/C: All ayes.
21-08-10-02 Trustee Don Minton moves to pay the bills, check numbers 65113 through 65147 and ACH deductions 887-2021 through 972-2021 in the amount of $ 58,648.30. Second by Trustee Dave Phares. R/C: All ayes.
21-08-10-03 Trustee Dave Phares moves to dispense with reading and accept the minutes from the regular meeting of July 27, 2021. Second by Trustee Nancy Brown. R/C: All ayes.
OLD BUSINESS
The resident of 851 Corvette Dr. is still living in her home. She was sleeping outside on a couch that was on her porch. Now the couch is in her front yard. Are there any updates?
Larry Shafer from the CCCHD would like to come out and talk with us if needed. He states his department had done all they can and now it is up to the Sheriff’s Department. Deputy Moody’s update is that the warrant for the resident is stamped “Summons’s Optional”. He states the jails are full and due to Covid the resident would probably not be booked into the jail. Deputy Moody stated he wish there was more he could do to help this resident due to her mental status. He stated he would speak with his supervisors.
NEW BUSINESS
Administrative
21-08-10-04 Trustee Nancy Brown moves to approve Rhonda Ledford to attend the OCEOA meeting on Thursday, August 19th, 2021. A portion of this seminar is “Addressing Nuisance Properties and Using the Court System” The cost is 65.00 for membership and meeting. Second by Trustee Dave Phares. R/C: All ayes.
2021 Legislative Reception
Thursday, October 7th, 5:30 PM to 7:00 PM
Springfield Country Club
We would like to invite all Federal, State, and local elected officials and their staffs to attend the 2021 Legislative Reception. This event is a unique opportunity that allows our members to network with their legislators in a casual setting with no formal “program.”
Please RSVP to Nancy Wintrow at: nwintrow@greaterspringfield.com.
Attending will be Trustees Nancy Brown, and Don Minton and Chief Jacob King.
In looking at options for the Broadband at the Medlake Lion’s Den, I spoke with Beth Freeman from the New Carlisle Public Library. One of the options she said she can help us with is providing “Hot Spots” for our Medlake Lion’s Den for children to go in and use the internet. She stated that each Hot Spot can allow 10 people to log onto the internet. She also stated that we can have families request books and they will deliver them to us, but we cannot have the children check them out of the building, but they could be there for them to use. No action was taken at this time
21-08-10-05 Trustee Don Minton moves to approve the resolution to accept the material terms of the One Ohio Subdivision Settlement Pursuant to the One Ohio Memorandum of Understanding and consistent with the terms of the July 21, 2021, National Opioid Settlement Agreement, and authorizing Trustee Nancy Brown to execute the participation agreement. Second by Trustee Dave Phares. R/C: All ayes.
21-08-10-06 Trustee Don Minton moves to enter a contract with Barnes Wildlife Control at the Medlake Lion’s Den for a cost is $6,750.87. This will include abatement and modifications to improve air quality to the building for safety concerns. Second by Trustee Dave Phares. R/C: All ayes.
21-08-10-07 Trustee Dave Phares moves to declare each of the following properties a separate nuisance to be abated:
Second by Trustee Nancy Brown. R/C: All ayes.
1660 Daleridge Dr. Tall grass, lots of vehicles
1005 Styer Dr. Wrecker with weeds growing out of tail gate. Yard full of debris.
I contacted Chris Leapley and he would like to be included in the “Meet the candidate” night hosted by Gateway Business Group. He asked that Nancy, Don, and Stacey pick the date and he will make it work for him. We will present Chris Leapley with the dates of September 9th or September 23rd.
Parks
Mrs. Janet Eubanks was laid to rest in Donnelsville Cemetery on August 6, 2021. May she Rest in Peace.
21-08-10-08 Trustee Don Minton moves to approve the estimate from NOS Outdoor Services to remove two Catalpa trees from the Donnelsville Cemetery. The trees are losing large limbs and causing the stones to raise and look uneven. The cost is $5000.00 if the road department can remove the stones in the area and $6500.00 if the stones remain in place. Second by Trustee Nancy Brown. R/C: All ayes. The approval was for the $6500.00 due to the dangers of our road department moving the headstones off the graves.
We did get a second estimate from C & S and theirs came in at $10,000.00. Both companies stated that these are dangerous trees, and they are very large. I do have pictures on my computer if you would like to view.
Fire
21-08-10-09 Trustee moves to approve the quote from Tactical Search Drones for the amount of $6,800.00. This purchase will be for a Autel Evo 2 Dual 640T RB drone. The drone is requested for the safety and security updates that our other drones do not offer. Second by Trustee Don Minton. R/C: All ayes
Chief King will give an update on Engine 51
Stats for July:
Auto accidents: 15 Good Intent: 29
Other fires: 0 EMS: 149
Structure fires: 1
Busiest day of the week for the month is Tuesday with Friday being in close second.
Busiest calls by hour is 19:00-19:59
Incidents per District/shift/month:
Station 51 = 176 and Station 54 = 18 Part time was 106 and PPC was 88
Mutual Aid: Bethel Miami received 6, gave 0
Huber Heights received 2, gave 2
Mad River Twp. Received 5, gave 4
New Carlisle. Received 14, gave 12
Pike Twp. Received 1, gave 1
Springfield Twp. Received 1, gave 0
None received or given by Springfield Fire, Fairborn, WPAFB FD, Butler Twp. Or Sugar Creek Twp.
Transports for July: Wright-Patt 1, V.A. 0, Kettering 0, Children’s 3, Huber ED 7, MV Berry 0, MV North 0 and Dayton-Springfield ED 8.
Road
Trustee ______ moves to approve the cost estimate from the Clark County Engineers office for the Bethel Township portion of Victory Road. The estimated cost is $106,086.30. Second by Trustee _____. R/C: No action was taken at this time due to the estimate will not be needed in next year.
Mike Allender took the 2006 Ford F-450 to Nugent’s Body Shop as the Trustees requested. Her are the details:
Nugent’s $3,332.00 (In township)
Todd Fisher’s Body & Collision $3,203.60 (Springfield Township)
(Difference in price is $116.40)
21-08-10-10 Trustee Don Minton moves to approve the quote from Nugent’s Body Shop for the repair to the 2006 Ford F-450 in the amount of $3,332.00. Second by Trustee Dave Phares. R/C: All ayes.
21-08-10-11 Trustee Nancy Brown moves to approve the then and now quote from NOS/Hoffman Outdoor Services in the amount of $750.00 to elevate the overhang from Park & Cedar, stopping at 146 Cedar. Second by Trustee Dave Phares. R/C: All ayes.
We were notified this week that the bids for the road salt have been approved. Clark County will be with American Rock Salt Co. LLC. And the cost is $62.54 per ton. (Last year was $69.16 per ton)
The road department has several veteran’s employee by Bethel Township. They have requested that they be allowed to take the flagpole from the side of the Fire state and install it at the township building and add a light on it. This has been ok’d through Jacob King for the flagpole.
The Trustees thought this was a good idea. Rhonda will make the road department aware that the light needs to be placed so that it does not obstruct the vision of drivers.
The road department telephone is out and has not been working for several days. Do we keep it or disconnect it? The whole department has cell phones and states they do not use the phone. Is there a legal or safety issue with this? No one is using Justin Legg’s old phone. Is it OK to have disconnected? Disconnect Justin’s old phone but keep the road depart phone for emergencies.
The new employees are on a deadline to obtain their CDL permits. Dave Phares will remind them that this is part of the requirements for their job and needs to be done ASAP.
Police
Trustee ______moves to approve Safe Fleet Law Enforcement to install a Focus H1-in- car system package #1 with two cameras, focus BWC and vehicle integration dock. (See attached quote.) The cost is $9,250.00. Deputy Moody stated that the cost will likely be a little cheaper as he does not need to go through the training class on how to operate the system. Second by Trustee ______. R/C: No action was taken at this time. We will revisit this as the funding becomes available.
Work Session:
21-08-10-12 Trustee Nancy Brown moves to set the work session for Tuesday, August 17, 2021, at 2:00 PM. Second by Trustee Dave Phares. R/C: All ayes.
This work session will be to discuss the Police Levy
21-08-10-13 Trustee Don Minton moves to adjourn the meeting at 8:02 PM. Second by Trustee Dave Phares. R/C: All ayes.
_________________________________
Donald K. Minton, Chairperson
————————————————–
David A. Phares, Vice-Chairperson
__________________________________
Nancy K. Brown, Member
__________________________________
Stacey L. McKenzie, Fiscal Officer
2021 Jul 27
July 27, 2021, Minutes
Bethel Township Trustees
3333 Lake Road
5:00 p.m.
Welcome and pledge: Led by Trustee Don Minton
Prayer: Led by Trustee Nancy Brown
In Attendance: Trustees Don Minton, Dave Phares and Nancy Brown, Fiscal Officer Stacey McKenzie, Township Coordinator Rhonda Ledford, and Brian Ludwig
Announcements:
Citizens concerns:
Mr. Ron Boling 10812 Schiller Rd. would like to discuss the accident on Schiller Rd. on Sunday morning. He feels there should be a guard rail installed in that location. He is the owner of American Sun Crafters, and the video footage shows the accident. Attending the meeting were Ron Boling, Steve Triplett and Chris Sparks. They informed the Trustees that where Robert Wood’s vehicle went off the road is peat and it’s like quicksand. They stated that the water is only approx. 6 inches deep, but the peat is closer to 15 inches deep. The citizens would like the township to contact the Clark County Engineers department and look into putting a horseshoe guardrail up in that area to keep the same thing from happening again.
Citizen comments relating to agenda items:
21-07-27-01 Trustee Nancy Brown moves to accept the agenda. Second by Trustee Dave Phares. R/C: All ayes.
21-07-27-02 Trustee Don Minton moves to pay the bills, check numbers 65073 through 65114 and ACH deductions 854-2021 through 941-2021 in the amount of $103,071.88. Second by Trustee Dave Phares. R/C: All ayes.
21-07-27-03 Trustee Nancy Brown moves to dispense with reading and accept the minutes from the regular meeting of July 13, 2021. Second by Trustee Dave Phares. R/C: All ayes.
NEW BUSINESS
Administrative
21-07-27-04 Trustee Dave Phares moves to declare each of the following properties a separate nuisance to be abated. Second by Trustee Nancy Brown. R/C: All ayes.
6856-6862 W. National Rd. (Group of cabins) Tall grass that has only been cut once this year. View to pull out is obstructed.
918 Cliffside. Tall grass
436 E. Carpenter. Tall grass
Nancy Brown spoke with Mike Goudreau (Libby’s son-in-law) and owned a construction company in Florida. He now lives here and would like to be the Bethel Township Code Inspector for a salary of $1.00 per year. Thoughts? He will be attending the August 3, 2021, work/special meeting to discuss. Trustee Nancy Brown will discuss with Bethel Township’s attorney Andrew Pickering,
Fire
The new flag for the fire station has arrived and it was given to Brian Ludwig. He has put it up. Thank you, Brian!
21-07-27-05 Trustee Don Minton moves to accept the resignation of Captain Scott McLin from the Bethel Township Fire Depart. Captain McLin states he is leaving with a heavy heart and wishes to express his gratitude to the Bethel Township Fire Department and the Bethel Township Trustees for everything they have done for him. Second By Trustee Nancy Brown. R/C: All ayes.
Thank you for your service Captain Scott McLin!
Road
21-07-27-06 Trustee Nancy Brown moves to approve the quote from NOS Outdoor Services. Second by Trustee Dave Phares. R/C: All ayes.
Tree Elevation Elevate from Casey’s to 235 on Palmer Rd so the Semi will clear
Remove branch hanging low over road near 316 Beach
Elevate and cut back for bus clearance starting at 137 Kennedy going to Lake Rd stop sign.
Remove Dangerous Split Hackberry Tree & another smaller dead tree to the left of Hackberry.
Raise Canopy at the bottom of the hill on Dille Rd. No Charge on this.
$3,750.00 This quote is valid for the next 30 days, after which values may be subject to change.
Trustee ______ moves to approve Todd Fisher Body and Collision to replace the two doors on the 2006 Ford F-450. Both doors are rusted out and deemed unsafe. The cost is $3,203/60. Second by Trustee _____. R/C No action was taken. Request to get another quote from Nugent’s Body Shop in Medway, OH.
21-07-27-07 Trustee Dave Phares moves to approve a then and now for BSA of Ohio Inc. for the repair on the steering of the 2009 IH plow truck. The repairs came to $2,158.65. Second by Trustee Nancy Brown. R/C: All ayes.
Police
Work Session:
21-07-27-08 Trustee Don Minton moves to set the work/special session for Tuesday, August 3, 2021 @ 2:00 PM. Second by Trustee Nancy Brown. R/C: All ayes.
21-07-27-08 Trustee Nancy Brown moves to adjourn the meeting at 6:13 pm. Second by Trustee Dave Phares. R/C: All ayes.
___________________________________
Don K. Minton, Chairperson
___________________________________
David A. Phares, Vice-Chairperson
___________________________________
Nancy K. Brown, Member
___________________________________
Stacey L. McKenzie, Fiscal Officer
2021 Jul 13
July 13, 2021, Minutes
Bethel Township Trustees
3333 Lake Road
5:00 p.m.
Welcome and pledge: Led by Trustee Don Minton
Prayer: Led by Trustee Nancy Brown
In Attendance: Trustee Don Minton, Trustee Dave Phares, Trustee Nancy Brown, Fiscal Officer Stacey McKenzie, Township Coordinator Rhonda Ledford, Chief Jacob King
Announcements: All in attendance wished Stacey McKenzie a Happy Birthday!
Citizen comments relating to agenda items:
Citizen comments open forum.
Kendig Rd. residents. No Kendig Rd. residents attended.
Whaley Rd. resident Roger Thornbury Roger stated his two concerns: 1. He suggest a speed survey on Whaley Rd. He stated that when school is in session, the personal vehicles and school buses have a hard time passing each other. He also stated that cars are going way over the speed limit on that road. 2. His neighbor at 1001 Whaley Rd, has commercial vehicles going in and out of his driveway several times a day. Mr. Thornbury feels these heavy vehicles may have collapsed the drainage tiles under this driveway and caused the rain to back up in the yard at 1000 Whaley Rd. Trustee Dave Phares said he will investigate this problem. Trustee Nancy Brown suggested a speed survey to be done but after school starts.
21-07-13-01 Trustee Nancy Brown moves to accept the agenda.
Second by Trustee Dave Phares. R/C: All ayes.
21-07-13-02 Trustee Don Minton moves to pay the bills, check numbers 65012 through 65072 and ACH deductions 733-2021 through 853-2021 in the amount of $96,284.74 Second by Trustee Dave Phares. R/C: All ayes
21-07-13-03 Trustee Don Minton moves to dispense with reading and accept the minutes from the regular meeting of June 22, 2013. Second by Trustee Dave Phares. R/C: All ayes.
OLD BUSINESS
Administrative
The new phone system has been installed. They are still waiting on a few more phones and then they will be back to install the new phones and program all of them. The cost on the additional phones is $1,725.00 and paid for by the Fire Department.
Road
Fire
21-07-13-04 Trustee Nancy Brown moves to pass the Resolution to Proceed of the Taxing Authority to be filed with the Clark County, OH Board of Elections for a 2 MIL renewal levy that was in effect from 2017 to 2021 for the Bethel Township, Clark County Fire Department. (This shall be known as F1) Second by Trustee Dave Phares. R/C: All ayes
21-07-13-05 Trustee Don Minton moves to pass the Resolution to Proceed of the Taxing Authority to be filed with the Clark County, OH Board of Elections for a 2 MIL renewal levy that was in effect from –2017 to 2021 for the Bethel Township, Clark County Fire Department. (This shall be known as F2) Second by Trustee Nancy Brown. R/C: All ayes
21-07-13-06 Trustee Nancy Brown moves to pass the Resolution to Proceed of the Taxing Authority to be filed with the Clark County, OH Board of Elections for a 2 MIL renewal levy that was in effect from 2017 to 2021 for the Bethel Township, Clark County Fire Department. (This shall be known as F3) Second by Trustee Dave Phares. R/C: All ayes.
Police
21-07-13-07 Trustee Don Minton moves to pass a Resolution to Proceed of the Taxing Authority to be filed with the Clark County, OH. Board of Elections for a 1.75 MIL police levy that will be for taxing years 2021-2025. Second by Trustee Nancy Brown. R/C: All ayes
NEW BUSINESS
Administrative
Stacey would like to hire someone part time to help her. Should she advertise or hire without advertising? What should the pay be? She would like the Trustees input. Stacey was told she did not need to advertise if there was someone, she knew that was qualified to do the job. A motion will be held later to hire.
21-07-13 -08 Trustee Nancy Brown moves to accept the 2022 budget as prepared for submittal to the Clark County Auditor’s office. Second by trustee Dave Phares. R/C: All ayes.
21-07-13-09 Trustee Dave Phares moves to declare each of the following properties a separate nuisance to be abated: Second by Trustee Nancy Brown. R/C: All ayes.
202 Troy St. Medway. Tall grass, debris in yard.
207 Troy St. Medway. Two automobiles parked in front yard with no plates and look to be inoperable.
1159 Burket Ave. Camper in the yard that has been there so long it has sunk down in the blacktop. Debris under camper, mattress, and box springs in the yard.
1207 Chalet Dr. Tall grass that has not been mowed this year.
What are the ordinances for hauling/construction trailers that are parked on out streets in park Layne? There are several parked in Park Layne. Refer to Deputy Nick Moody about Clark County ordinances.
2022 Cemetery Grants are available now. Through the Ohio Division of Real Estate and Professional Licensing. Is anyone interested in working with me to apply? Trustee Nancy Brown stated she will help with this.
Roads-
21-07-13-10 Trustee Dave Phares moves to approve a speed study on Kendig Rd. The residents are concerned about the speed on their road and would like to see it lowered from the 45MPH. Second by Trustee Nancy Brown. R/C: All ayes.
21-07-13-11 Trustee Nancy Brown moves to approve a speed study on Whaley Rd. This shall be conducted after the beginning of the school year. Second by Trustee Dave Phares. R/C: All ayes.
We have had a few phone calls about golf carts. Is it legal to drive golf carts on the streets of Bethel Township? What do they have to be equipped with if so? Refer this question to Deputy Nick Moody and see how Clark County handles this.
21-07-13-12 Trustee Dave Phares moves to approve a motion for Trustee Nancy Brown to attend the Transportation Coordinating Committee will be holding their annual meeting on Friday, August 13, 2021 @ 10:30AM. The cost is $12.00 per person and will be paid for by Bethel Township. Second by Trustee Don Minton. R/C: All ayes.
21-07-13-13 Trustee Nancy Brown moves to approve NOS/Hoffman Tree Services to remove two dead ash trees and a Hackberry tree that are broken and or dead, on Quick Rd. They are broken and leaning into one another and there is fear they will take out power lines per Mike Allender. The cost quoted is $750.00. Second by Trustee Don Minton. R/C: All ayes.
21-07-13-14 Trustee Dave Phares moves to approve NOS/Hoffman Tree Services to trim back both sides of the road and elevate in the dip in the road just past Tillie Lane on Bishoff Rd towards Milton Carlisle. They will do the same trimming on Dillie Rd. The cost is $1,400.00 for both roads. Second by Trustee Nancy Brown. R/C: All ayes.
Trustee _____moves to approve C&S Tree Service to do the following work:
Remove five (5) trees at ground level and haul wood.on Quick Rd.
Elevate and shape and remove limb and haul wood on Dillie Rd.
Elevate and shape, prune on Bishoff Rd and haul wood.
Total cost is $5,900.00. Second by Trustee _____. R/C: No action was taken on this quote.
PARKS:
21-07-13-15 Trustee Dave Phares moves to accept the quote from MDLewis Painting to prep and paint the Medlake Lion’s Den building. The price covers labor and material to prep and paint the building. The paint is to be supplied by Bethel Township. The cost of the prep and labor is $3,000.00 Second by Trustee Nancy Brown. R/C: All ayes.
21-07-13-16 Trustee Don Minton moves to accept the quote from MDLewis Painting to scrape, sand, primer and paint the swing set at Raynor Park. No paint is included in the price of $100.00. Paint supplied by Bethel Township. Second by Trustee Nancy Brown. R/C: All ayes.
21-07-13-17 Trustee Don Minton moves to accept the quote from MDLewis Painting to prep and paint the shed at Raynor park. The cost is $1,200.00 and the paint is supplied by Bethel Township. Second by Trustee Dave Phares. R/C: All ayes. Trustee Don Minton stated that there is currently enough left-over paint for this project, and we should not have to purchase new.
21-07-13-18 Trustee Don Minton moves to approve the cost of paint for the Lion’s Den which should be around $700.00 per Don Minton. Second by Trustee Nancy Brown. R/C: All ayes.
All the paperwork has been submitted to Larry Shafer at the Clark County Health Department for the water system at the Donnelsville Lion’s Den.
Tony Shadwick came out and inspected the playground equipment at Raynor Park he would like to meet with us on Thursday, July 15, 2021 @ 11:00 to go over his findings. The meeting will take place at Raynor Park. He stated that there is no immediate danger in any of our playground equipment and that it is in fairly good shape. The meeting is just to show us what to look for and keep track of. The Road department will be the one meeting with Tony.
Fire
21-07-13-19 Trustee Don Minton moves to approve the hiring of the following people to the Bethel Township Fire Department: Abigail Brown, Brayden Peake, and Stetson Peake. Second by Trustee Dave Phares. R/C: All ayes. Welcome to Bethel Township!
21-07-13-20 Trustee Dave Phares moves to accept the resignation of Caden Riley from the Bethel Township Fire Department. Second by trustee Nancy Brown. R/C: All ayes.
Thank you Caden for your service!
Police
Trustee Don Minton stated that the Blitz went well.
Work Session:
21-07-13-21 Trustee Don Minton moves to set the work session for Thursday, July 22, 2021 @ 4:00PM. Second by Trustee Nancy Brown R/C: All ayes.
21-07-13-22 Trustee Nancy Brown moves to adjourn the meeting at 6:01PM. Second by Trustee Don Minton. R/C: All ayes.
______________________________________
Donald K. Minton, Chairperson
______________________________________
David A. Phares, Vice-Chairperson
______________________________________
Nancy K. Brown, Member
______________________________________
Stacey L. McKenzie, Fiscal Officer