Tag: Meetings

                                                           June 22, 2021, Minutes    

Bethel Township Trustees

3333 Lake Road

5:00 p.m.

Welcome and pledge:   Led by Trustee Don Minton

Prayer: Led by Trustee Nancy Brown

In Attendance: Trustee Don Minton, Trustee Dave Phares, Trustee Nancy Brown, Fiscal Officer Stacey McKenzie, Chief Jacob King, Deputy Nick Moody, and Township Coordinator Rhonda Ledford

Announcements: Rhonda Ledford brought to the attention of Trustees that the flag at the Fire Station is tattered.  We will order a new one from the American legion.     

Citizen comments relating to agenda items:  

 21-06-22-01 Trustee Don Minton moves to accept the agenda.  Second by Trustee Nancy Brown.  R/C:   All ayes.

21-06-22-02 Trustee Don Minton moves to pay the bills, check numbers 64969 through 65011 and ACH payments 705-2021 through 732-2021 in the amount of $34,955.34.  Second by Trustee Nancy Brown. R/C: All ayes.       

21-06-22-03 Trustee Nancy Brown moves to dispense with reading and accept the minutes from the regular meeting of June 8, 2021.  Second by Trustee Don Minton. R/C: All ayes.

 OLD BUSINESS

Administration

Discussion with Ethan Harris and Beau Thompson regarding the Joint Economic Development District (JEDD) agreement.

In attendance were Commissioner Lowell McGlothlin, Ethan Harris,  

The discussion was started by Ethan Harris regarding the final draft presented to Clark County and Bethel Township by the City of Huber Heights.   The draft does not discuss the annexation in which Huber Heights would agree not to annex any part of the surrounding area of the current Old Dominion Trucking facility currently being built.  Huber Heights says this is their final offer and the township trustees did not accept it.  There were discussions by Bethel Township and Clark County to hire their own attorneys which specializes in JEDD agreements.  Clark County will present this to the City of Huber Heights and let them make the final decision, currently there is not water or sewer being made available to the trucking terminal by Clark County. Commissioner Lohnes says we will be getting a letter giving us until June 2^nd to either take it or leave it on the JEDD, without the no-annexation agreement. 

NEW BUSINESS

Administrative 

Warren Davidson’s District Director Ben Thaeler would like to return to having a monthly meeting at the township offices on the 4^th Tuesday of the month from 3:30PM to 4:15PM.

The Trustee agreed to let Ben Taeler use the township building conference room for this. Rhonda Ledford will contact him to arrange.  

At the OTA meeting on Wednesday, they were asking for someone to host the fall meeting.  Is there any interest in doing so and if yes…who would be our speaker or topic? No action was taken.  Rhonda Ledford will contact and see if anyone has stepped up to hold the meeting.

21-06-22-04 Trustee Nancy Brown moves to adopt Street Light Assessments for 2022, to be billed for the year January 1, 2022. Second by Trustee Don Minton.  R/C: All ayes.

Daleridge             $57.00

Oakridge              $95.79

Park Layne          $21.00

Medway              $43.50

21-06-22-05 Trustee Nancy Brown moves to declare each of the following properties a separate nuisance to be abated:  Second by Trustee Dave Phares. R/C: All ayes.

1030 Bookwalter Dr. Old cars that look to be on neighbor’s property. No license.

25 Andrews Lane New Carlisle. Tall grass, Debris in yard, old swimming pool with water in it, people living in camper beside house, and they are operating a business called Mother-Daughter Duo out a shed that has been built on to their house.  I have turned this over to Clark County to check to see if permits were issues for shed. Electric cords running from double wide to old camper on the premises. We will send letter on tall grass however the other issues will be turned over to Clark County.

Apple Creek Apartments (Behind Mel-O-Dee) New Carlisle, Complaint came from a neighboring house.  States there is always furniture out by the dumpster, and at times it is there for a month.  The complaining party stated that there is always stuff hanging off the porches and it makes the whole complex look bad.  We will send a letter but can not do anything about balcony uses.

115 Slayton. Two trucks have been in this yard for several years. Complainant said she has called for the past couple of years, and nothing has been done.  

113 Middle St. Older cars with no license or engines, very aggressive pit bull lives at this house.

103 West St Medway. This has been a nuisance problem property for several years.  Owner has been asked several times to clean up. Has been blue tagged by Deputy in 2020 and now in 2021.  Now has goats and ducks in the yard.  He states that he is allowed to have.  The neighbors are complaining of rodents.  He has no trash service. If he does not clean up what is our next step?

I have asked for Clark County’s help with this location due to animals and rodents.

Kolby Watson with TK-Elite charged the township $200.00 for each of the following properties.  851 Corvette, 365 Weinland Dr and 12086 LVP. Now that we have hired two new people can our road crew take on mowing some of our nuisance properties. Our road department cannot legally do this job because of bonding and insurance purposes.

06/17/2021 Spoke with Dave Alexander, the property manager of the Martin Chevrolet building.  I informed him we had had several calls pertaining to the way the building looks, and this was his reply:

1.  If there are code violations, send him a letter. (Not a secure building. Gate unlocked and boards off several windows)
2. There are still people entering the building, so he is not interested in taking the glass off the front of it for fear of the new windows being broke.  
3. The building is up for sale but not listed with a realtor at this time.  The cost is $650,000.00. 
4. I took pictures of this property today and it is not a secure property. Windows are broken which would allow access and the gates are unlocked.

21-06-22-06 Trustee Don Minton moves to pass the newly revised Resolution of Necessity to be filed with the Clark County, OH auditor for a 2 MIL renewal levy that was in effect from 2017 to 2021 for the Bethel Township, Clark County Fire Department. This was previously accepted on 06/08/2021.  Second by Trustee Nancy Brown.  R/C: All ayes. This shall be known as F1) 

21-06-22-07 Trustee Dave Phares moves to pass a newly revised Resolution of Necessity to be filed with the Clark County, OH auditor for a 2 MIL renewal levy that was in effect from 2017 to 2021 for the Bethel Township, Clark County Fire Department. This was previously accepted on 06/08/2021.  Second by Trustee Don Minton.  R/C: All ayes. (This shall be known as F2)

21-06-22-08 Trustee Nancy Brown moves to pass a newly revised Resolution of Necessity to be filed with the Clark County, OH auditor for a 2 MIL renewal levy that was in effect from 2017 to 2021 for the Bethel Township, Clark County Fire Department.  This was previously accepted on 06/08/2021.  Second by Trustee Dave Phares.  R/C: All ayes. (This shall be known as F3)

Road  

We had a call about the apron that is in front of a house on McAdams St.  The apron is in very bad shape.  Is it her responsibility or ours to fix? The apron is the part that is between the sidewalk and the street and is the responsibility of the homeowner.

21-06-22-09 Trustee Don Minton moves to pass a resolution for the fiscal officer, Stacey McKenzie to transfer appropriations within the 2021 road fund to accommodate the hiring of two new full time road employees.  Second by Trustee Dave Phares.  R/C: All ayes.

That there be transferred within the 2031 Road Fund to the line item entitled Other – Salaries (2031-330-190-0000) the sum of $30,000.00, Ohio Public Employees Retirement System (2031-330-213-0000) the sum of $3,000.00, Medicare (2031-330-213-0000) the sum of $1,000.00, and Medical/Hospitalization (2031-330-221-000) $25,000.00, totaling $59,000.00 from the line item entitled Other-Other Expenses (2031-330-599-0000).

We will have to set up an Ohio EPA account for future reports of storm water and MS4 reports. This is required by the Ohio EPA and is called the Notice of Intent application. We will Co-Permit with Clark County. All Trustees have a copy of the form on your desk.

Rhonda Ledford will set this account up.

Police 

21-06-22-10 Trustee Nancy Brown moves to pass a Resolution of Necessity to be filed with Clark County, OH. For a 1.75 MIL Police levy to be on the ballot in 2021 and in effect from 2022 to 2026.  Second by Trustee Don Minton.  R/C: All ayes.

Work Session:   

Trustee __ moves to set the work/special session for _______________ at __________
Second by Trustee __ R/C: No action taken.

Citizen comments open forum.

21-06-22-11 Trustee Don Minton moves to adjourn the meeting at 7:35PM. Second by Trustee Dave Phares. R/C: All ayes.

                                                                           ______________________________________

                                                                            Donald K. Minton, Chairperson

                                                                           ______________________________________

                                                                             David A. Phares, Vice-Chairperson

                                                                           _______________________________________

                                                                            Nancy K. Brown, Member

                                                                           ______________________________________

                                                                             Stacey L. McKenzie, Fiscal Officer 

June 08, 2021, Meeting Minutes

Bethel Township Trustees

3333Lake Road

5:00 p.m.

Welcome and pledge:   Led by Trustee Don Minton

Prayer: Led by Trustee Nancy Brown

In Attendance: Trustee Don Minton, Trustee Dave Phares, Trustee Nancy Brown, Fiscal Officer Stacey McKenzie, Township Coordinator Rhonda Ledford, and Fire Chief Jacob King.

Announcements:      

Citizen comments relating to agenda items: 

Citizens comments open forum: (Please sign in at the door)

 21-06-08-01 Trustee Dave Phares moves to accept the agenda.  Second by Trustee Nancy Brown.  R/C:  All ayes. 

21-06-08-02 Trustee Nancy Brown moves to pay the bills, check numbers 64838 through 64988 and ACH payments 713-2021 through 730-2021 in the amount of $ 186,667.92.  Second by Trustee Dave Phares. R/C: All ayes.       

21-06-08-03 Trustee Don Minton moves to dispense with reading and accept the minutes from the regular meeting of May 25, 2021.  Second by Trustee Nancy Brown.  R/C: All ayes.

 OLD BUSINESS

Administrative 

 Floors by Kevin will be cleaning and waxing the floors at Styer Lion’s Den on Sunday, June 13, 2021. He has requested that we remove all the tables and chairs for that day as he will be doing the storage room also.  Helpers? (If we can not help then he will not do storage area.) The fire department will help if they are not out on a call.

NEW BUSINESS

Administrative 

21-06-08-04 Trustee Dave Phares moves to approve the purchase of 8-inch letters for the sign that was donated by the Medway Historical Society.  The cost is $88.99 for 300 letters.  Second by Trustee Nancy Brown. R/C: All ayes.   The ones the fire department donated was too small.

21-06-08-05 Trustee Nancy Brown moves to approve Rhonda Ledford to start a Bethel Township Facebook page.  This would help us try to locate the next of kin and people who have unkept properties.  Second by trustee Dave Phares.  R/C: All ayes.

Discussion on June 26^th parks project per Nancy Brown.  The time will be from 10:00 am to 12:00 pm.  Nancy Brown will be out of town, but Don Minton will lead this.  Nancy is to provide a list of sites and jobs.

Deadline for the Clark County Township Association quarterly meeting is tomorrow, June 9^th.  How many people will be attending?  The attendees will be Don Minton, Dave Phares, Nancy & Bud Brown, and Rhonda Ledford

21-06-08-06 Trustee Dave Phares moves to declare each of the following properties a separate nuisance to be abated:  Second by Trustee Don Minton. R/C: All ayes.

41 Dahlia Dr. Tall grasses.  Vacant home, people entering home all hours of day.

235 W. Main St. Medway, Vacant home, not secure, tall grasses, debris all over yard.  Demo permit was taken out 1/9/2018.  Back of house tore off now boarded up.

242 Weinland.  Tall grasses, empty house which people are going in and out the back unsecured door. Old mattress, washer on back porch.

Fire  

21-06-08-07 Trustee Dave Phares moves to accept the resignation of Fire Marshall, Duane Stitzel from the Bethel Township Fire Department effective May 31, 2021.  Second by Trustee Nancy Brown.   R/C: All ayes.

Thank you, Mr. Stitzel for all your hard work and years of service! 

21-06-08-08 Trustee Nancy Brown moves to pass a Resolution of Necessity to be filed with the Clark County, OH auditor for a 2 MIL renewal levy that was in effect from 2017 to 2021 for the Bethel Township, Clark County Fire Department.  Second by Trustee Dave Phares.  R/C: All ayes. (This shall be known as F1)

 21-06-08-09 Trustee Dave Phares moves to pass a Resolution of Necessity to be filed with the Clark County, OH auditor for a 2 MIL renewal levy that was in effect from 2017 to 2021 for the Bethel Township, Clark County Fire Department.  Second by Trustee Nancy Brown.  R/C: All ayes (This shall be known as F2)

21-06-08-10 Trustee Don Minton moves to pass a Resolution of Necessity to be filed with the Clark County, OH auditor for a 2 MIL renewal levy that was in effect from 2017 to 2021 for the Bethel Township, Clark County Fire Department.  Second by Trustee Dave Phares.  R/C: All ayes. (This shall be known as F3)

Road  

Trustee _____ moves to hire _______________for the Bethel Township Road Department @ ______ per hour pending drug screening and background check.  Second by trustee ______.

R/C: No action was taken at this time. 

21-06-08-11 Trustee Dave Phares moves to participate in a formal interview with two candidates for the Bethel Township Road Department on Monday, June 14, 2021 @ 10.00am and 11:15 am.  Second by Trustee Nancy Brown.  R/C: All ayes

21-06-08-12 Trustee Dave Phares moves to approve the pavement marking agreement between Bethel Township Trustees and the Board of Clark County Commissioners.  The maximum amount that the township is to pay to the contractor under this agreement is $22,218.50.  Second by Trustee Nancy Brown.  R/C: All ayes.

21-06-08-13 Trustee Nancy Brown moves to approve payment on a then and now basis for the Clark County Multi Resurfacing OPWC project.  Bethel Townships cost will be $90,221.75.  Second by Trustee Don Minton.  R/C: All ayes.

Trustee _____moves to approve the hiring of a part time-summer help person, 18 years or older, possess a valid driver’s license and has experience on John Deere mowers & tractors.  They will help with the mowing of the parks and cemeteries?  The pay scall shall be _______.  Second by trustee _____. R/C No action was taken.

21-06-08-14 Trustee Dave Phares moves to allow unused items at the Bethel Township Road department to be placed on Gov Deals.Com. and handled by the Clark County Engineers office.  Second by Trustee Nancy Brown.   R/C: All ayes.

Police 

21-06-08-15 Trustee Don Minton moves to pass a resolution of necessity to be filed with the Clark County, OH. auditor for a 1.75 MIL emergency police levy.  Second by Trustee Nancy brown.  R/C: All ayes.

Work Session:   

Nancy Brown would like to schedule a special session to discuss the JEDD.

21-06-08-16 Trustee Don Minton moves to set the work session for nuisance reports and hiring and a special session afterwards to discuss the Bethel Township/Huber Heights/Clark County JEDD at 1:00 PM on Tuesday, June 15, 2021.  Second by Trustee Nancy Brown.  R/C: All ayes.

21-06-08-17 Trustee Dom Minton moves to adjourn the meeting at 7:30 PM. Second by Trustee Dave Phares. R/C: All ayes

                                                                             __________________________________

                                                                              Donald K. Minton, Chairperson

                                                                             __________________________________

                                                                               David A. Phares, Vice-Chairperson

                                                                             __________________________________

                                                                               Nancy K. Brown, Member

                                                                             __________________________________

                                                                               Stacey L. McKenzie, Fiscal Officer

                                                           May 25, 2021 Minutes

Bethel Township Trustees

3333 Lake Road

5:00 p.m.

Welcome and pledge:   Led by Don Minton

Prayer: Nancy Brown

In Attendance: Trustee Don Minton, Trustee Nancy Brown, Trustee Dave Phares, Fiscal officer Stacey McKenzie.  Township Coordinator Rhonda Ledford was absent due to family matter.  Minutes taken by Trustee Nancy Brown.

Announcements:  Community Housing and Impact Preservations (CHIP) ZOOM meeting June 1 at 1:30 p.m. for all trustees and the township coordinator. 

 21-05-25-01 Trustee Don Minton moves to accept the agenda as amended.  Second by Trustee Dave Phares. R/C: All ayes.  

 21-05-21-02 Trustee Nancy Brown moves to pay the bills, check numbers 64882 through 64937 and ACH deductions of 581-2021 through 615-2021 in the amount of $40,984.22.  Second by Trustee Phares.  R/C All ayes   

21-05-25-03 Trustee Phares moves to dispense with reading and accept the minutes from the regular meeting of May 11, 2021.  Second by Trustee Minton. R/C: All ayes.

Citizens Comments open forum.

Three residents expressed concern about the impending removal of the traffic light at the intersection of Styer and Cliffside in Park Layne. All are concerned with line-of-sight issues backing out of their driveways, as cars travel at such a high rate of speed in that area and the light is the only thing that gives them a safe opportunity to back out. One resident said he has had three trucks sideswiped and totaled while parked on the street in front of his house. Rich Dover asked for statistics on any traffic studies done in the area showing the intersection no longer justifies a light there since the school has been removed, and he would like information sent to him. He can be reached at 937-207-2151, or dover_richard@yahoo.com Trustee Minton will contact the sheriff’s office for records of accidents and speeding tickets, Trustee Phares will contact the Engineer’s Office for data, and Trustee Brown will contact the Transportation Office for their data. There was a discussion about possible traffic calming devices that may help, such as striping, rumble strips, speed humps, etc. The trustees will inquire if there is anything that would help.

 OLD BUSINESS

Administrative 

The dumpster at Medlake Lion’s Den is under contract until March of 2022. Please do not use this dumpster as it is on COVID hold at no charge. Once it is dumped we must resume service on it.

NEW BUSINESS

Administrative  

21-05-25-04 Trustee Phares moved to pass a resolution supporting a grant application by the Clark County Park District, requesting a grant through Nature Works for handicap accessibility improvements at George Rogers Clark Park. Second by Trustee Brown. R/C: all ayes (See attached) (submitted to park district as 05-25-21-01)

21-05-25-05 Trustee Phares moved to approve contracting with Floors by Kevin to scrub, mop, and wax the entire tiled area at the rental building at Styer Park at a cost of $1,440.00 Second by Trustee Brown. R/C: all ayes. (There was a second bid from DJ&D Cleaning Services for $1,628.00.)

Chief King donated the signage letters from the Fire Department to use on the moveable sign donated by the Historical Society, so a motion to purchase new letters was not acted upon.

21-05-25-06 Trustee Phares moved to approve the purchase of 100 end caps for the metal chair legs at both Lion’s Den rental locations, at a cost of $54.95. Second by Trustee Brown. R/C: all ayes

21-05-25-07 Trustee Minton moved to declare each of the following properties a separate nuisance to be abated:

816 Weinland Dr.  Vacant property with tall grass and debris in the yard.

161 Frayne. Vacant property, window boarded up, tall grass, debris in the yard.

1243 Klose.  Vacant house, tall grass, mattress on the side of the house.

411 Rosewood Dr.  Looks to be vacant, tall grass.

137 Beach Dr.  Looks to be vacant, tall grass, trash and debris in yard. Several lots.

12086 Lower Valley Pike.  House vacant, tall grass.

365 Weinland.  Tall grass, junk in driveway along with vehicles. (Owner is deceased.)

113 Middle St., Medway.  Debris throughout the yard.

3162 Lake Rd.  Tall grass, trees growing over into neighbor’s yard. (Lois Gwin)

Second by Trustee Brown. R/C:  all ayes, with the stipulation that nothing is to be removed from the property at 365 Weinland as the property may be in probate.

FYI: Clark County Community and Economic Development has deemed the following properties as unsafe structures:

Bishnow, Lake Rd.  Front of building is collapsing and there is a hole in the roof.

Brickles.  536 Weinland St. Hole in roof.

21-05-25-08 Trustee Brown moved to approve spending up to $500 for landscaping at the Styer and Donnelsville Park rental buildings. Second by Trustee Phares. R/C: all ayes

21-05-25-09 Trustee Phares moved to approve paying for the meals for all elected officials, the township coordinator, and the fire chief to attend all Clark County Township Association quarterly meetings. The June meeting will be held June 16, 2021 at the German Township building.

Fire  

Update on phone system: Due to COVID the necessary equipment has not yet arrived.

Update on fire station surveillance systems: Same as the phone system, waiting for parts. 

A discussion was held concerning epoxy coating the bay floors of both fire stations, with costs estimated to be $25,000 for station 51 and $20,000 for station 54. No action was taken.

Road  

21-05-25-10 Trustee Brown moved to approve Crystal Clean to haul Dura-Patch waste away for the cost of $262.20 per barrel x 13 drums = $3408.60. Overpacks for drums that are not stable and need it will be $195.00 each, with an estimate of three drums needing it. Total cost to remove all drums is estimated at $3993.60, and there was a onetime service agreement of $195.00. Second by Trustee Phares. R/C: all ayes

21-05-25-11 Trustee Brown moved to approve buying 21 excess signposts from the Clark County Engineers for a cost of $250.00. Second by Trustee Phares. (This is a savings of $117.50.) R/C: all ayes 

Police 

21-05-25-12 Trustee Minton moved to set the work session for Tuesday, June 1 at 2:30 p.m., with a special session following. The Special Sessions will be for the purpose of discussing a new hire for the road department, putting a police levy on the ballot, putting three fire renewal levies on the ballot, and any nuisance properties needing approval. Second by Trustee Phares. 

Citizen comments open forum

None. Citizen comments were held at the beginning of the meeting (see above).

21-05-25-13    Trustee Brown moved to adjourn the meeting at 8:21 PM Second by Trustee Minton. R/C: all ayes

                                                                                 _____________________________________

                                                                                 Donald K. Minton, Chairman

                                                                                  _____________________________________

                                                                                 David A. Phares, Vice Chairman

                                                                                 _____________________________________

                                                                                 Nancy K. Brown, Member

                                                                                 _____________________________________

                                                                                  Stacey McKenzie, Fiscal Officer   

May 11, 2021 Minutes

Bethel Township Trustees

3333 Lake Road

5:00 p.m.

Welcome and pledge: Led by Trustee Don Minton  

Prayer: Led by Trustee Nancy Brown.

In Attendance: Trustees Don Minton, Nancy Brown and Dave Phares, Fiscal Officer Stacey McKenzie, Chief Jacob King, Deputy Nick Moody and Township Coordinator Rhonda Ledford

Announcements:      

Citizen comments relating to agenda items:  

 21-05-11-01 Trustee Nancy Brown moves to accept the agenda.  Second by Trustee Don Minton.   R/C:  All ayes. 

21-05-11-02 Trustee Dave Phares moves to pay the bills, check numbers 64764 through 64900 and ACH deductions 482-2021 through 580-2021 in the amount of $ 93,677.85.  Second by Trustee Nancy Brown. R/C: All ayes.       

21-05-11-03 Trustee Don Minton moves to dispense with reading and accept the minutes from the regular meeting of May 4, 2021.  Second by Trustee Dave Phares. R/C:  All ayes.

NEW BUSINESS

Administrative

The new contracts are sent in for Waste management. Now they have informed me that the one for the Medlake Lion’s Den is still under contract from the last contract.  Still working with them on this.   

21-05-11-04 Trustee Nancy Brown moves to declare each of the following properties a separate nuisance to be abated. Second by Trustee Dave Phares. R/C:  All ayes.

703 Cliffside.  Tall grass

536 Weinland.  Tall grass, house has a hole in the roof and vehicle in driveway with flat tires.  

396 Stratmore St.  Tall grass 

3148 Lake Rd.  Grass overgrown, trash in yard. Rental property/vacant

7588 Milton Carlisle Rd.  Tall grass.

13 Dogwood.  Tall grass, old RV and junk vehicles.

Parcel #0100500025122023 (Lake Rd) Front of building collapsing, hole in roof.  Fence down in yard. This property appears to be a danger and very poorly secured.

851 Corvette.  Tall grass and debris in yard.  

I HAVE PICTURES ON MY COMPUTER OF ALL OF THESE PROPERTIES.

Thoughts on hold a meeting at the Medlake Lion’s Den on aggregation discussions for the public? Trustee Nancy Brown will contact Joe Garrett to schedule a date.

Can we have the missionaries out to power wash the Donnelsville Lion’s Den? Yes, Trustee Nancy Brown will schedule weather permitting.

The new swings for Raynor Park are now in but the swing sets and the basketball hoops could use a coat of paint.  Missionaries or Road department? Trustee Don Minton will ask the painter that is painting the doors to shelter at Raynor Park.

Stacey McKenzie, Fiscal Officer informed the Township Trustees that an audit on the Care Funds expenditures is being performed. 

Fire  

21-05-11-05 Trustee Nancy Brown moves to approve the hiring of David Dyess (Pending results of background check) Veronica Fox, Eric Humbert, Larry Trusty and Kristina Voshall to the Bethel Township Fire Dept. per request by Brian Ludwick.  Second by Trustee Don Minton.  R/C: All ayes. All except David Dyess were sworn in by Trustee Don Minton

Road  

21-05-11-06 Trustee Don Minton moves to approve C&S Tree Service to remove a tree located at 406 Lakeshore that is on Bethel Townships right of way.  The tree will be taken down to ground level, and wood will be removed by C&S. The cost is $450.00.  Second by Trustee Dave Phares.  R/C: All ayes.  C&S was called 05/12/21 and scheduled.  Owner Larry Hillard was also contacted.

Who will be cutting the grass at the Donnelsville Cemetery? Call Kolby Watson to cut before Memorial Day.

The Transportation Coordinating Committee will be holding their meeting on Friday, May 14, 2021 @ 10:30 am via Zoom if anyone would like to attend. Trustee Nancy Brown will attend.

Police 

Officer Nick Moody was introduced to the attendees.  He will replace Deputy Robert Durham.

Work Session:   

Trustee __ moves to set the work/special session for _______________ at __________
Second by Trustee __ R/C

Citizen comments open forum.

Tonya Carey attended the meeting to discuss the continuous dumping of foreign matter in the storm system by resident Sophie Fields who resides at 851 Corvette Ave.  Trustees informed Tonya that the County, Township and Sheriffs Department are all working together to help this individual out but it is a mental health issue and must be handled with care. 

21-05-11-07 Trustee Don Minton moves to adjourn the meeting at 6:02 PM Second by Trustee Nancy Brown. R/C:  All ayes.

                                                                                     __________________________________

                                                                                      Donald K. Minton, Chairperson

                                                                                     __________________________________

                                                                                      David A. Phares, Vice-Chairperson

                                                                                     __________________________________

                                                                                      Nancy K. Brown, Member

                                                                                     __________________________________

                                                                                      Stacey L. McKenzie, Fiscal Officer

April 27, 2021 Meeting Minutes

Bethel Township Trustees

3333 Lake Road

5:00 p.m.

Welcome and pledge: Led by Don Minton  

Prayer: Led by Nancy Brown

In Attendance: Trustee Don Minton, Trustee Nancy Brown, Trustee Dave Phares, Deputy Durham, Fiscal Officer Stacey McKenzie, and Township Coordinator Rhonda Ledford.

Announcements:      

Citizen comments relating to agenda items:  

 21-04-27-01 Trustee Dave Phares moves to accept the agenda.  Second by Trustee Nancy Brown.  R/C: All ayes.   

21-04-27-02 Trustee Don Minton moves to pay the bills, check numbers 64688 through 64856 and ACH deductions 455-2021 through 484-2021 in the amount of $ 107,535.79.  Second by Trustee Dave Phares. R/C All ayes.     

21-04-27-03 Trustee Dave Phares moves to dispense with reading and accept the minutes from the regular meeting of April 13, 2021 Second by Trustee Don Minton.  R/C: All ayes.

Administrative 

21-04-27-04 Trustee Nancy Brown moves to approve Bethel Township to enter into a 3-year contract with Waste management for the following locations: 

Station 51 for $50.44 (once a week) 3-yard

Styer Lion’s Den $53.25 (once a week) 4-yard (So far everyone that has rented has taken their own trash with no problems.) This one the trustees decided to cancel.

Raynor Park $53.25 (once a week) 4-yard

Station 54 $5051 (once every other week) 4 yard

Township Garage $48.69 (once every other week) 4 yard

Total for the month =$256.14 (Rumpke is $293.10 & Vince does not service this area, and Republic is $339.73)

Second by Trustee Don Minton.  R/C: All ayes.

TRU Quality was contacted.  They come out the 3^rd or 4^th week in May to spray the cemeteries and other areas. 

C&S was contacted for an estimate on the tree removal at 406 Lakeshore.

Road  

21-04-27-05 Trustee Nancy Brown moves to approve the removal of the traffic signal at Styer and Cliffside in Park Layne.  The Clark County Engineers recommends that Bethel Township remove the signal, after posting the W3-H12 “Signal under study for removal” signs all four ways for 90 days.  During that time, the signal should be placed on flash, yellow on Styer and red on Cliffside Drive.  At the end of the 90 days, if accidents of type susceptible to correction by traffic signal control have not increased by more that two (2), remove the W3-H12 signal study signs and removal of the signal will be performed.  Second by Trustee Dave Phares.  R/C: All ayes.

21-04-27-06 Trustee Dave Phares moves to accept the resignation letter from Justin Legge Sr. submitted on April 16, 2021.  Justin will take two weeks’ vacation and his last day will be April 30, 2021.  Second by Trustee Nancy Brown.  R/C: All ayes. No Precedent being made.

Thank you, Justin, for your work with Bethel Township.

Don would like to talk about the Dura Patch waste removal. Trustee Don Minton would like to be ready to go.  Maybe 2 or 3 barrels ready for the season.

The OTA needs your help. Please see the attached document. The OTA is looking for feed back on the cost of our projects, cost increases and impacts over time and how the increase to the force account limit would affect your capacity.  Trustee Dave Phares said he would give input.

Police 

Jacob will share info on levies.  Print out attached.

Work Session:   

21-04-27-07 Trustee Don Minton moves to set the work session for Tuesday, May 4, 2021 @ 4:30 PM.  Second by Trustee Dave Phares. R/C:  All ayes.

Citizen comments open forum.

21-04-27-08 Trustee Nancy Brown moves to adjourn the meeting at 7:40 PM.  Second by Trustee Dave Phares. R/C: All ayes.

                                                                          _________________________________

                                                                           Donald K. Minton, Chairperson

                                                                          __________________________________

                                                                           David A. Phares, Vice-Chairperson

                                                                           __________________________________

                                                                           Nancy K. Brown, Member

                                                                            __________________________________

                                                                           Stacey L. McKenzie, Fiscal Officer

April 13, 2021 Meeting Minutes

Bethel Township Trustees

3333 Lake Road

5:00 p.m.

Welcome and pledge:  Led by Don Minton 

Prayer: Led by Dave Phares

In Attendance: Trustee Don Minton, Trustee Dave Phares, Fiscal Officer Stacey McKenzie, Chief Jacob King, Deputy Robert Durham, and Township Coordinator Rhonda Ledford.  Trustee Nancy Brown was out of town.

Announcements:      

Citizen comments relating to agenda items:  

 21-04-13-01 Trustee Dave Phares moves to accept the agenda.  Second by Trustee Don Minton R/C:  All ayes. 

21-04-13-02 Trustee Dave Phares moves to pay the bills, check numbers 64744 through 64813 and ACH deductions 360-2021 thru 452-2021 in the amount of $122,917.72.  Second by Trustee Don Minton.  R/C: All ayes.       

21-04-13-03 Trustee Don Minton moves to dispense with reading and accept the minutes from the regular meeting of March 23, 2021.  Second by Trustee Dave Phares. R/C: All ayes.

NEW BUSINESS

Administrative  

21-04-13-04 Trustee Dave Phares moves to approve the Medway Historical Society to use the Styer Lion’s Den for no charge on Thursday thru Saturday, September 2^nd thru the 4^th for their annual garage sale.  Second by Trustee Don Minton.  R/C: All ayes.

Trustee _____moves to approve Bethel Township to enter into a 3-year contract with Waste management for the following locations: 

Station 51 for $50.44 (once a week) 3-yard

Styer Lion’s Den $53.25 (once a week) 4-yard

Raynor Park $53.25 (once a week) 4-yard

Station 54 $5051 (once every other week) 4 yard

Township Garage $48.69 (once every other week) 4 yard

Total for the month =$256.14 (Rumpke is $293.10 & Vince does not service this area)

No action was taken until further info provided.

21-04-13-05 Trustee Don Minton moves to approve Porta-Kleen to install one unit in Raynor Park.  The quoted amount is $75.00 per month with a one-time fee of $35.00 to deliver.  Second by Trustee Dave Phares.  R/C: All ayes. Starting month of June ending in October.

Medway Historical Society would like to donate 16 or 17 almost new tables to the Styer Lion’s Den but would like to obtain the right to use the tables if they would ever need them. 

The Township thanks the Medway Historical Society for their generous contribution.

Fire 

21-04-13-06 Trustee Dave Phares moves to approve the contract with Applied Mechanical Systems for the preventive maintenance agreement on station 51.  The price is $1,250.00 and the duration is from December 1, 2020 until November 30, 2021.  Second by Trustee Don Minton.  R/C: All ayes.

.

21-04-13-07 Trustee Don Minton moves to approve Applied Mechanical Systems for the preventive maintenance contract on the Infra-Red heaters at Donnelsville Fire Station and Station 51.  The cost of the contract is $500.00.  Second by Trustee Dave Phares.  R/C: All ayes.

Chief Jacob King provided the following stats for March 2021.

Total calls 173, Good intent 31, Structure fires 4, Other fires 6, Weather/disaster 5, Auto accidents 10 and EMS calls 117.

Road  

21-04-13-08 Trustee Dave Phares moves to approve the hiring of John W. Kingery for the Bethel Township road department pending the outcome of his driver’s license, drug, and background check.  Second by Trustee Don Minton.  R/C: All ayes.

RESOLUTION:

21-04-13-09 Trustee Don Minton moves to approve the following addition to the rules of township road department employees.  The Bethel Township Board of Trustees hereby confirms that the following work rules apply to employees of the township’s Road Department. Originally published in the 2002 Bethel Township Policy and Procedures Manual Section 4.1, and in subsequent updates, the trustees have made revisions for clarification in the 2021 edition. Printed copies of the rules are available immediately to all township employees and the general public. The revisions take effect as of the date of this resolution, April 13, 2021.

The Board of Trustees also confirms that, as of this date, April 13, 2021, all such rules shall be enforced against all employees of the Road Department and that violation of these rules’ subjects any of them to discipline, up to and including termination. All discipline will be done regarding conduct occurring after April 13, 2021. Future discipline will not be waived based on any past conduct that would have violated these rules.  Second by Trustee Dave Phares.  R/C: All ayes.

ADDENDUM: Month changed from March to April

Please see attached document.

Police 

Work Session:   

21-04-13-10 Trustee Don Minton moves to set the work session for Bethel Township Road Department on Thursday, April 22, 2021 @ 2:30 PM. Second by Trustee Dave Phares. R/C: All ayes.

Citizen comments open forum.

George Thomas, 37 Aspen Dr.  came to the office and stated that the new lights on the north side of the township building shines into his home.  He would like for us to put a shield to deflect the light from his house.  Chief Jacob King will investigate this and try to look for a solution.

851 Corvette: Madison Leach, Tonya Carey, Mark Carey and Amanda Wallace (all neighbors to 851 Corvette) discussed the situation of Sophie Fields dumping human waste in the storm water drain in front of her house. They stated she has not running water or electricity in her home.  Her family has washed their hands of her and does not want to be involved. 

The Township has contacted the Clark County Combined Health District, Larry Shafer and Glen Vomderembse with the Ohio EPA..

Amanda Wallace spoke about her property at 119 Dogwood Medway, OH.  She stated that she would like the Deputy to speak with the neighbors who continually park in her yard.  Deputy Durham gave her one of his cards and asked her to call him the next time that an occurrence happens, and he will speak with them.

21-04-13-11 Trustee Dave Phares moves to adjourn the meeting at 6:46 PM.  Second by Trustee Don Minton R/C: All ayes.

                                                                        ____________________________________

                                                                         Donald K. Minton, Chairperson

                                                                         ___________________________________

                                                                          David A. Phares, Vice Chairperson

                                                                        ____________________________________

                                                                          Nancy K. Brown, Member

                                                                        ____________________________________

                                                                          Stacey L. McKenzie, Fiscal Officer

March 23, 2021 Meeting Minutes

Bethel Township Trustees

3333 Lake Road

5:00 p.m.

Welcome and pledge:   Led by Trustee Don Minton

Prayer: Led by Trustee Nancy Brown

In Attendance: Trustee Don Minton, Nancy Brown and Dave Phares, Deputy Robert Durham, Chief Jacob King, Fiscal Officer Stacey McKenzie and Township Coordinator Rhonda Ledford

Announcements:      

Citizen comments relating to agenda items:  

 21-03-23-01 Trustee Nancy Brown moves to accept the agenda.  Second by Trustee Dave Phares.  R/C:  All ayes. 

21-03-23-02 Trustee Dave Phares moves to pay the bills, check numbers 64706 through 64743 and ACH deductions 332-2021 through 359-2021 in the amount of $44989.49.  Second by Trustee Nancy Brown. R/C: All ayes.       

21-03-23-03 Trustee Dave Phares moves to dispense with reading and accept the minutes from the regular meeting on March 9, 2021.  Second by Trustee Nancy Brown. R/C: All ayes

 OLD BUSINESS

Administrative 

Road  

Fire

Police 

NEW BUSINESS

Administrative  

21-03-23-04 Trustee Don Minton moves to declare each of the following properties a separate nuisance to be abated: Second by Trustee Nancy Brown.  R/C:  All ayes

1. 10431 W. National Rd.  Trash not collected for some time.  Working with Clark County on removal of vehicles.

21-03-23-05 Trustee Nancy Brown moves to approve the hiring of one person to clean the Lion’s Dens, keep track of traffic tickets and perform various jobs.  The pay scale shall be 13.00 per hour. Second by Trustee Don Minton.  R/C: All ayes. 

(We do have an application on file for this person) This is pending the background check, drug screening and drivers license check all coming back acceptable.

21-03-23-06 Trustee Don Minton moves to approve Bethel Township to enter into a Cooperative Agreement with Board of Clark County Commissioners for CDL Drug/Alcohol Testing Consortium.  Second by Trustee Nancy Brown.  R/C: All ayes.

21-03-23-07 Trustee Dave Phares moves to approve New View Property Maintenance to service the Donnelsville playground throughout the season.  The cost is $175.00.  Second by Trustee Nancy Brown.  R/C: All ayes.

21-03-23-08 Trustee Nancy Brown moves to approve New View Property Maintenance to service the Raynor Park playgrounds throughout the season.  The cost is $250.00.  Second by Trustee Don Minton.  R/C: All ayes.

21-03-23-09 Trustee Don Minton moves to approve Tru-Quality Services to service the ball diamonds at North Hampton (2 diamonds) and Gerlaugh Rd. (5 diamonds) 2 times a year at the cost of $750.00 per season.  Second by Trustee Nancy Brown.  R/C: All ayes. 

21-03-23-10 Trustee Dave Phares moves to approve Tru-Quality Services to treat 10 Bethel Township Cemeteries at the cost of 1552.00 per application.  Second by Trustee Don Minton.  R/C: All ayes.

(New View Property maintenance is $1,600.00)

21-03-23-11 Trustee Nancy Brown moves to approve Tru-Quality Services to treat Park Layne Manor curbs at the cost of 863.00 per application.  Second by Trustee Don Minton.  R/C: All ayes.

(New View property Maintenance is $1,800.00)

21-03-23-12 Trustee Nancy Brown moves to approve Tru-Quality Services to treat the township guardrails, poles, and culverts.  The cost is $1,738.00.  Second by Trustee Dave Phares.  R/C: All ayes.

Fire 

21-03-23-13 Trustee Don Minton moves to approve Ohio TeleCom to install a new phone system in Station #51 along with Station #54 being covered by IP Remote Phones (must have internet to use) There is no monthly fee quoted.  The cost of product and installation is $8,426.25. Second by Trustee Nancy Brown.  R/C: All ayes. Check to see the OSHA requirements for the township garage.

Trustee _____moves to approve COPP Systems to install a new phone system in Station 51,and  Fire Station 54.  The cost for installation and product is with a monthly bill of $864.60.  See paperwork that was handed out during the work session on March 16. Second by Trustee _____R/C: No action was taken at this time.

21-03-23-14 Trustee Don Minton moves to approve the proposal submitted by Low Voltage Solutions for the surveillance systems for Station 51, and Donnelsville Fire Station 54.  The cost is $16,088.80 (quote 21-7041) Second by Trustee Nancy Brown.  R/C: All ayes.

The Lion’s Dens and Raynor Park will not be included. To be paid for from Fire Department funds.

21-03-23-15 Trustee Nancy Brown moves to accept the resignation of Jacob Orr from Bethel Township Fire Department PPC and PT, effective March 18, 2021.  Second by Trustee Dave Phares.  R/C: All ayes.  Thank you, Jacob, for your service!

21-03-23-16 Trustee Dave Phares moves to approve Ross Angelo to move to the PT program but will still remail on the PPC program.  Effective March 23, 2021.  Second by Trustee Don Minton.  R/C: All ayes.

Road  

21-03-23-17 Trustee Dave Phares moves to accept the proposal from C & S Tree Service in the amount of $1,400.00 to remove trees located at 1222 Whaley Rd and 9981 Union Rd. The brush and wood will be removed but the stumps will not.  Second by trustee Nancy Brown.  R/C: All ayes.

21-03-23-18 Trustee Dave Phares moves to approve Bethel Township to participate in the ODOT annual road salt bid.  Bethel Township agrees to order 350 Tons of road salt.  Second by Trustee Nancy Brown.  R/C: All ayes. Submitted to ODOT on 3/234/2021

Police 

Work Session:   

Trustee __ moves to set the work/special session for _______________ at __________
Second by Trustee __ R/C

Just Info:

Crystal Lake Speed bump: Chief Jacob King requested it not be reinstalled after damaged by the snowplow.  It adds over 1 minute to his response time for an emergency.

Pat Banazak wants to use land to grow corn: More information is needed.

Spring Clean-up. Don Minton will organize.

Citizen comments open forum.

Joe Garrett will speak on aggregation. Joe did not attend.

21-03-23-19 Trustee Dave Phares moves to adjourn the meeting at 6:43PM.  Second by Trustee Nancy Brown.  R/C: All ayes.

                                                                                       _________________________________

                                                                                        Donald K. Minton, Chairperson

                                                                                       __________________________________

                                                                                        David A. Phares, Vice Chairperson

                                                                                        __________________________________

                                                                                        Nancy K. Brown, Member

                                                                                        __________________________________

                                                                                        Stacey McKenzie, Fiscal Officer

March 9, 2021 Meeting Minutes

Bethel Township Trustees

3333 Lake Road

5:00 p.m.

Welcome and pledge:   Led by Don Minton

Prayer: Led by Nancy Brown

In Attendance: Trustees Don Minton, Nancy Brown & Dave Phares, Fiscal Officer Stacey McKenzie, Chief Jacob King, Deputy Robert Durham and Township Coordinator Rhonda Ledford

Announcements:   Nancy brown shared that there are local agencies partnering to give free rides to the Upper Valley Mall for Covid Shots.

Nancy Brown also shared that Bethel Township will be hosting the Mercy Health mammograms on April 2, 2021 from 9:00am to 3:00 PM.

Citizen comments relating to agenda items:  

 21-03-09-01 Trustee Dave Phares moves to accept the agenda.  Second by Trustee Nancy Brown.  R/C:  All ayes. 

21-03-09-02 Trustee Nancy Brown moves to pay the bills, check numbers 64672 through 64705 and ACH deductions 229-2021 through 331-2021 in the amount of $117,331.75.  Second by Trustee Dave Phares. R/C: All ayes.       

21-03-09-03 Trustee Nancy Brown moves to dispense with reading and accept the minutes from the regular meeting of February 23, 2021.  Second by Trustee Dave Phares. R/C:  All ayes.

 OLD BUSINESS

Administrative 

Road  

Fire 

Police 

NEW BUSINESS

Administrative  

The 1^st quarter Clark County Combined Health District DAC meeting is Thursday, March 25, 2021 

21-03-09-04 Trustee Nancy Brown makes a motion to enter into a  twenty-four month NYMEX plus fixed  adder, for Bethel Townships natural gas aggregation program, and authorizes Trustee Nancy Brown to sign the contract.  Second by Trustee Dave Phares.  R/C: All ayes. 

Fire  

21-03-09-05 Trustee Nancy Brown moves to accept the resignation of Christopher Herrly from the Bethel Township Fire Department effective March 8. 2021.  Second by Trustee Dave Phares.  R/C: All ayes.  Thank you, Christopher Herrly, for your time served.

21-03-09-06 Trustee Nancy Brown approved for the promotions of Craig Hillman to Lieutenant, and Shaun Arthur & Brandon Warner to Fire Fighters in Charge effective March 7, 2021.  Second by Trustee Dave Phares.  R/C:  All ayes. 

Jacob King informed the board that the 2013 Engine 54 has some problems with the front springs being broke.  The engine is in the repair shop now but there has been not cost given on the repairs.  He will submit a repair cost as soon as its available.

Road  

21-03-09-07 Trustee Don Minton moves to approve the purchase of six (6) road signs from Newman Signs, Inc. in the amount of $275.05.  Second by Trustee Dave Phares.  R/C: All ayes.

Please check the spelling on the signs to be made.

Police 

Work Session:   

21-03-09-08 Trustee Nancy Brown moves to set the work session for Tuesday, March 16, 2021 at 1:00 PM.  Second by Trustee Don Minton.  R/C: All ayes.

Citizen comments open forum. Attendees were Mr. & Mrs. Ned Barnes, Bath Township Trustee Steve Ross & Tom Pitstick.

Bath Township Trustees.

Bath Township Trustees Steve Ross and Tom Pitstick presented a plaque to the Bethel Township Trustees and Chief Jacob King for their service to Bath Township residents.

Joe Garrett from Trebel will be talking about our aggregation program.

Joe Garrett did not attend in person however; he did provide the citizens attending and the Trustees with a conference call.  All citizens and township trustees felt their questions were answered. Joe will attend the March 23, 2021 board meeting.

21-03-09-09 Trustee Dave Phares moves to adjourn the meeting at 6:30 PM.  Second by Trustee Nancy Brown.  R/C: All ayes.

                                                                           ___________________________________

                                                                           Donald K. Minton, Chairperson

                                                                            ___________________________________

                                                                            David A. Phares, Vice Chairperson

                                                                            ____________________________________

                                                                            Nancy K. Brown, Member

                                                                            ____________________________________

                                                                            Stacey McKenzie, Fiscal Officer

February 23, 2021 Meeting Agenda

Bethel Township Trustees

3333 Lake Road

5:00 p.m.

Welcome and pledge: Led by Don Minton   

Prayer: Led by Nancy Brown

In Attendance:  Trustee Don Minton, Trustee Dave Phares, Trustee Nancy Brown, Chief Jacob King, Fiscal Officer Stacey McKenzie, and Township Coordinator Rhonda Ledford

Announcements:      

Citizen comments relating to agenda items:  

 21-02-23-01 Trustee Nancy Brown moves to accept the agenda.  Second by Trustee Dave Phares R/C: All ayes.  

21-02-23-02 Trustee Don Minton moves to pay the bills, check numbers 64625 through 64671 and the ACH deductions of 200-2021 through 228-2021 in the amount of $ 65,248.39 Second by Trustee Dave Phares. R/C: All ayes.       

21-02-23-03 Trustee Nancy Brown moves to dispense with reading and accept the minutes from the regular meeting on February 9, 2021.  Second by Trustee Dave Phares. R/C: All ayes.

 OLD BUSINESS

Administrative 

Road  

Fire

Police 

NEW BUSINESS

Administrative  

21-02-23-04 Trustee Dave Phares moves to approve the Wee Arrows Cheerleading to use the Styer Lion’s Den at no charge for Saturday, November 27, 2021.  This is for their fundraiser and they have used in the past.  Second by Trustee Nancy Brown.  R/C: All ayes.

Trustee _____ moves to approve licensed Physical Fitness instructor, Sherry Leone to hold classes in the Styer Lion’s Den weekday from 6:30 pm to 7:30 PM.  The classes will be open to the public.  She carries her own insurance and will have participants sign a release of lien concerning the township.  She would like to pay the township $25.00 per class, which she would like to hold twice a week.  Second by Trustee _____.  R/C: No action was taken at this time.  Will discuss in work session.

21-02-23-05 Trustee Dave Phares moves to discontinue brush pick up in the township. We will refer the calls to C & S or similar company to do their own recycling.   Second by Trustee Don Minton.  R/C: All ayes.  This decision was made due to the chipper being down and beyond repair.

21-02-23-06 Trustee Nancy Brown moves to approve the amended certificate of estimated resources by the Clark County Auditor in the amount of $5,499,414.22.  Second by Trustee Don Minton.  R/C: All ayes. 

21-02-23-07 Trustee Don Minton moves to approve and pass the supplemental revenue budget as presented by Fiscal Officer Stacey McKenzie in the amount of $2,308,784.00.  Second by Trustee Dave Phares. R/C: All ayes.

21-02-23-08 Trustee Nancy Brown moves to approve and pass the permanent appropriations as presented by the Fiscal Officer Stacey McKenzie in the amount of $4,352.228.55.  Second by Trustee Dave Phares.  R/C: All ayes.

Fire

  We had a donation of $40.00 dropped off Saturday, February 20, 2021 in the name of Kenneth Meixner of 110 Emerson Dr. for the fire department.  Carol Lacourse, his caretaker praised the help of our fire/EMS personnel for their care when they were called to the Meixner residence twice.  KUDOS!

21-02-23-09 Trustee Dave Phares moves to approve the purchase of the LifePak service agreement renewal in the amount of $4,800.00.  Second by Trustee Nancy Brown.  R/C: All ayes.

21-02-23-10 Trustee Nancy Brown move to approve the hiring of Triston Rowland and Anthony Kassinger to the PPC program.  Second by Trustee Dave Phares. R/C: All ayes.

21-02-23-11 Trustee Nancy Brown moves to approve reimbursement of $1,350.00 to Brandon Matthieu for level II firefighter training.  Second by Trustee Dave Phares. R/C: All ayes.

21-02-23-12 Trustee Don Minton moves to approve the purchase from Vogelpohl for different size hoses in the amount of $12,994.40 and the purchase of nozzles from Darley in the amount of $6,735.60.  The total will be $19,730.00.  Second by Trustee Nancy Brown.  R/C: All ayes.

21-02-23-13 Trustee Don Minton moves to approve First Arriving to create and host the department website which will also include the townships information.  The cost will be $3,145.00 with a monthly fee of $99.00 a month for a two-year contract.  Second by Trustee Nancy Brown.  R/C: All ayes. All money for this website will be paid for out of the Fire Departments funding.

21-02-23-14 

Road  

21-02-23-14 Trustee Dave Phares moves to approve the replacement of the pole and globe to a streetlight in Medway.  The streetlight was damaged Friday, Jan. 15^th, 2021 due to an auto accident (Crash report 12-0033-12) The cost from Capital Electric is approx.. $2,345.00 for materials only and approx.. $1,250.00 for labor.  We currently owe them $500.00 for the service call.  Second by Trustee Nancy Brown. R/C: All ayes. Insurance Co. will be invoiced for this.

A new order was put in for 100 tons of salt on Friday, Feb. 19, 2021.  (order # 5614396) The last order was cut to 100 tons per Dave Phares.  The new order will be delivered this week.

Police 

Work Session: 

Stacey would like to call a work/special session to discuss some items.  

21-02-23-15 Trustee Don Minton moves to set the work session for Wednesday, March 3, 2021 at 1:00 PM. Second by Trustee Dave Phares. R/C: All ayes.

21-02-23-16 Trustee Dave Phares moves to go into executive session at 6:32 PM. and adjourn at 7:21PM.  Second by Trustee Don Minton. R/C: All ayes.

No actions were taken at this time. 

Citizen comments open forum.

Just info:

VerCom was called on Friday, Feb. 10, 2021 due to the telephone lines not working.  The service call was $200.00.

The storm water report for 2020 has been submitted.

The EPA will be doing an inspection of the Lion’s Den in Donnelsville.  They will collect indoor and outdoor air and vapor sampling.  Rhonda Ledford will meet with them.

21-02-23-17 Trustee Dave Phares moves to adjourn the meeting at 7:22PM. Second by Trustee Nancy Brown. R/C: All ayes.

                                                                                         _________________________________

                                                                                          Donald K. Minton, Chairperson

                                                                                          _________________________________

                                                                                          David A. Phares, Vice Chairperson

                                                                                          _________________________________

                                                                                          Nancy K. Brown, Member

                                                                                         _________________________________

                                                                                           Stacey L.  McKenzie, Fiscal Officer  

February 9, 2021 Meeting Minutes

Bethel Township Trustees

3333 Lake Road

5:00 p.m.

Welcome and pledge:  Led by Don Minton 

Prayer: Led by Dave Phares

In Attendance: Don Minton, Dave Phares, Stacey McKenzie, Chief Jacob King, Deputy Durham and Township Coordinator Rhonda Ledford.  Nancy Brown was absent due to being out of town.

Announcements:      

Citizen comments relating to agenda items: None.  

 21-02-09-01Trustee Don Minton moves to accept the agenda.  Second by Trustee Dave Phares.

  R/C:  all ayes. 

21-02-09-02 Trustee Dave Phares moves to pay the bills, check numbers 64594 through 64624 and ACH payments 108-2021 through 199-2021in the amount of $68,817.94.  Second by Trustee Don Minton R/C: All ayes.      

21-02-09-03 Trustee Don Minton moves to dispense with reading and accept the minutes from the regular meeting of January 26, 2021.  Second by Trustee Dave Phares R/C: All ayes.

 OLD BUSINESS

Administrative 

Road  

Fire

Police 

NEW BUSINESS

Administrative  

Trustee __ moves to declare each of the following properties a separate nuisance to be abated:  

Second by Trustee __ R/C: No properties currently.

21-02-09-04 Trustee Don Minton moves to approve that Rhonda Ledford, township coordinator, rent the Styer Lion’s Den at the rate of $800.00 for the week of March 8, 2021 through March 12, 2021 to American Sun Crafters. (Last year’s rate was $300.00) Second by Trustee Dave Phares. R/C: All ayes.

21-02-09-05 Trustee Don Minton moves to approve that all passwords pertaining to Bethel Township shall be stored in a book maintained by Rhonda Ledford, Township Coordinator, AND Chief Jacob King.  Second by Trustee Dave Phares.  R/C: All ayes.

21-02-09-06 Trustee Dave Phares moves to approve Chief Jacob King as the administrator for the IT-Server System.  Second by Trustee Don Minton.  R/C: All ayes.

21-02-09-07 Trustee Don Minton moves to approve VerCom Systems, Inc. to install a new phone at the front door.  The cost is $749.99 Second by Trustee Dave Phares.  R/C: All ayes.

Our Amazon account has been suspended due to the issues of tax.  Stacey has sent the proper paperwork in several time to be tax exempt.  There are still tax charges. Board of Trustees advised to look at other townships and see if they can help get this matter corrected. 

Fire  

21-02-09-08 Trustee Dave Phares moves to approve the agreement between Bath Township and Bethel Township. Bath Township has purchased a Lucus Chest Compression System, Lucus battery, Lucus Power cord, and a Stryker Pro Ambulance Cot Lifting System for the benefit of both townships.  Although Bethel Township is no longer servicing Bath Township, an agreement has been proposed for Bethel Township to lease the equipment at no charge from January 1, 2021 and terminate December 31, 2039. Second by Trustee Don Minton.   R/C: All ayes.

21-02-09-09 Trustee Don Minton moves to reinstate Robert Cook as a PPC Firefighter effective 

February 08, 2021.   Second by Trustee Dave Phares. R/C: All ayes.

Bethel Township Fire Department stats for January are as follows: Calls for service 187, Thursday being the busiest day.  Mutual Aid: received 8, given 1.  Incidents, 168

Chief Jacob King will discuss the following:

1. Stipends: Increase # of positions and swing on busy days for adequate coverage.
2. Pay rates: Chief King would like to do an assessment on surrounding counties looking into their pay scale.
3. Hose replacement purchases: All sizes are needed.  Chief Jacob King will look into pricing and make sure the hoses we purchase are compatible with New Carlisle’s unit.
4. New rescue tools: Jaws of Life equipment no longer working correctly.  Approx. $26,000.00 for spreader and cutter replacement.
5. 3-D printer. Chief Jacob King would like to purchase a 3D printer mainly for the use of accountability tags.  Printer will cost approx.. $300.00 
6. He will also give an update on Engine 51, Medic Units and Brush 54:  Engine 51 will need complete engine swap.  No repairs on suspension but does need two new air horns.  Brush truck has a hole in the tank.

Road  

21-02-09-10 Trustee Dave Phares moves to approve the purchase of 200 tons of road salt from Cargill as requested by Justin Legge. The price will be $13,832.00   Second by Trustee Don Minton.  This has been amended to 100 tons.  R/C:  All ayes.

Mailbox Fatalities from snowplows

Bonnie Hitchcock 309 Gordon Rd.

David Pfister 1055 Bischoff Rd.

James Rose 548 Bischoff Rd.

Police 

The work on the cruiser is complete.  Vehicle runs fine now. 

Work Session:   

Trustee __ moves to set the work/special session for _______________ at __________
Second by Trustee __ R/C

Citizen comments open forum.

Citizens David Stevens of 2401 Enon Rd.  Springfield, OH and Dale Gentz of 7868 Milton Carlisle Rd.  New Carlisle, OH.   Were present.  The came to represent the opposition of the Scenic Mad River.

Just information:

Jacob King has taken on the task of organizing our cell phone account.  The account now has the following administrators. Jacob King, Stacey McKenzie, and Rhonda Ledford. Thank You Jacob for handling this.

There is a Phase II NPDES MS4 Storm Water Report due.  There will be a virtual meeting on Wednesday, February 10, 2021 at 10:00 am.  

Suburban Propane has been canceled and RD Holder has installed the new monitor on the propane tank at Donnelsville Lion’s Den. 

The Mercy Health Breast Cancer mobile unit will be here Friday, April 2, 2021 from 9:00 am to 3:00 PM.  They will stay here until nobody else comes.

Thoughts on holding a blood drive through the American Red Cross. Only one volunteer is needed, and they will use the conference room. 25 – 30 people must sign up.

Thoughts on having the American Red Cross come to Bethel Township and host “Sound the Alarm “program.  They will come in on a Saturday, put notices on citizens doors and come back and install smoke detectors at NO COST to the citizens.

We have several applications for the part time road department position.  The applicants are calling to check on their applications.

21-02-09-11 Trustee Don Minton moves to adjourn the meeting at 6:07 PM. Second by Trustee Dave Phares R/C:  All ayes.

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                                                                                  Donald K. Minton, Chairperson

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                                                                                  David A. Phares, Vice Chairperson

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                                                                                   Nancy K. Brown, Member    

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                                                                                   Stacey McKenzie, Fiscal Officer